Project Finance Coordinator

Project Finance Coordinator

POSITION LOCATION: London, ON

POSITION TITLE: Project Finance Coordinator – Permanent/FT

POSITION REPORTS TO: Manager, Project Finance

DEPARTMENT/UNIT NAME: Full Service-Clinical Project Management

JOB SUMMARY:

Act as technical project finance specialist in support of the Clinical operational groups within Clinical Trials including Clinical Project Management, Data Sciences & Central Image Management Services; implement project financial activities to improve financial related communication and tracking of project financial metrics; liaise with business development  and  support  project directors/  managers with implementation of change orders and, where applicable, statements of work; support development of assumptions and finalization of vendor budget agreements; liaise with contracts/ legal to finalize statements of work, change orders and vendor agreements where applicable; ensure appropriate reconciliation of project expenditures with budgeted amounts; identify trends related to project cost over runs and identify opportunities to improve project budgeting by refining costing algorithms.

AREAS OF RESPONSIBILITY:

Project Finance Support

• Responsible to act as a liaison between finance and project operational groups and to develop systems to improve financial related communications and tracking of project financial metrics.
• In collaboration with Project Directors and Project Management, support the coordination and administration of study related budget agreements including development of change   orders and vendor agreements. Support development of statements of work as appropriate.
• Assist project management in reconciling project expenditures with budgeted amounts during the course of, or at the conclusion of, a project.
• Update or recommend improvements to internal change order processes.      
•  Support development of project budget forecasts for internal and external stakeholders.

Transactional Processing

• Support Project Directors/ Project Management to manage monthly milestone recognition activities for active projects.
• Ensure the timely verification and processing of change orders and statements of work.
• Organize technical written materials for statements of work, change orders and vendor agreements including organization of sections, tables, exhibits and attachments.

Vendor Support

• Support development of vendor bid packages.
• Support analysis of vendor proposals and budgets by composing comparative analysis.

QUALIFICATIONS:

Applicants should have 1-3 years of related work experience, as well as a minimum of an undergraduate degree in a relevant science or business field of study. The successful candidate must exhibit the following skills: self-motivation with strong communication skills and a commitment to achieving positive results; strong attention to detail and a keenness to understand the importance of building collaborative relationships to achieve results; the ability to engage in continuous learning and self-development; and the ability to continually foster team work. A basic understanding of clinical trial process, financial project management and strong excel knowledge is required.

WORKING CONDITIONS:

 Office Based

*Accommodations for job applicants with disabilities are available upon request.