Job Expired
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This posting has expired and applications are no longer being received and this job does not show up on the main job list.
| Location: | London, ON |
| Date Posted: | Nov 13, 2022 |
Job Description
Office Manager, Health and Safety
Digital Extremes is seeking an Office Manager, Health and Safety to join our team! The Office Manager, Health and Safety is responsible for the day-to-day office administration, office upkeep, health and safety, and HR/employee support.
RESPONSIBILITIES
Founded in 1993 by James Schmalz, Digital Extremes ranks as one of the world's top independent video game development studios. Originating with the co-creation of Epic Games' multi-million unit selling Unreal® franchise including Unreal and Unreal Tournament, Digital Extremes went on to develop Dark Sector®, BioShock® for the PlayStation®3, the BioShock 2 multiplayer campaign, and The Darkness® II.
The studio has reached its greatest critical and commercial success with the free-to-play action game, Warframe®, boasting a global community of 50 million registered players on PC, PS4™, Xbox One and Nintendo Switch™.
For more information about Digital Extremes, visit www.digitalextremes.com. To sign up for Warframe, visit www.warframe.com.
WHY WORK AT DIGITAL EXTREMES
Our culture is centered on providing great opportunities to our employees so that everyone feels they are making a meaningful impact. Developing new and existing talent is our long-term focus. We are honored that our work environment has been consistently recognized as one of “Canada’s Top 100 Employers”. We summon you to join our elite team!
The rewards of a career with Digital Extremes include:
Digital Extremes is an equal opportunity employer committed to diversity and inclusion. We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process. We thank you for your interest, however, only those candidates selected for the next steps in the hiring process will be contacted.
Apply
RESPONSIBILITIES
- Performs a wide variety of day-to-day office administrative support
- Uses independent judgment to review, screen, manage and/or distribute communications and correspondence (e.g. telephone calls, incoming mail/documents, e-mail messages); identifies items requiring priority attention and prioritizes and facilitates communication throughout the office
- Reviews incoming materials (e.g. telephone calls, incoming mail/documents, e-mail messages) to determine their disposition and initiate action required; follows up to resolve problems and ensure appropriate and timely completion. Updates and advises on progress, problems and issues and recommended actions
- Produces a variety of materials including presentations, reports, forms, invitations and correspondence using appropriate computer applications, from rough notes or instructions
- Coordinates and arranges on-site and off-site meetings and events including logistics (e.g. Communication, location, meals, refreshments, equipment, materials/packages, RSVPs and travel/accommodation)
- Prepares for, attends and records minutes of meetings as requested including the preparation and distribution of agendas, minutes and other meeting materials. This may involve follow up actions such as maintenance of action logs, notes and related documentation
- Attends meetings and participates on committees and internal planning groups
- Maintains a high level of confidentiality and professionalism at all times
- Adheres to the duties of workers, as stipulated in Occupational Health and Safety Act, applicable occupational health and safety policies, procedures and protocol
- Interprets and applies health and safety related legislation, standards, and guidelines
- Conducts assessment of site-specific requirements which include emergency protocols, safe work plans and procedures and regulatory requirements to ensure compliance
- Assists with ergonomic assessments and occupational hygiene
- Assists with auditing site safety performance and evaluating program implementation and recommends corrective actions as needed and follow up to ensure implementation
- Provides general support to visitors
- Assists with seating map updates, desk assignments and parking passes for employees
- Sets up conference rooms, lounge etc. for meetings, special events; order food or beverages as required
- Courier management
- Orders and maintains all office supplies
- Packs IT equipment for shipping purposes
- Sends monthly birthday amazon gift cards
- Decorates studio space for various events
- Assists with draws and prizes
- Assists with ordering company swag, prepare new hire boxes, and employee appreciation items
- Liaises with facility management vendors, including cleaning, catering and security services
- Maintains hygiene stations; sanitizer, soap, etc
- Replenishes first aid kits
- Maintains the office condition and arranges necessary repairs with Citi Plaza Management
- Interact and communicate with judgment and discretion
- Special projects and administrative tasks as needed
- Errands as required (vehicle is required for this role)
- Other responsibilities as assigned
- 3+ years of administrative experience
- 2+ years in Health and Safety
- Knowledge of standard office administrative practices and procedures
- Working knowledge of Microsoft Office products (Word, Excel, PowerPoint) and G-Suite
- Ability to interpret and apply health and safety related legislation, standards, and guidelines
- Experience in developing and delivering training, familiarity with ergonomic assessments and occupational hygiene
- Experience with auditing site safety performance and evaluating program implementation. Able to recommend corrective actions as needed and follow up to ensure implementation
- Excellent communication (verbal, written and listening) and interpersonal skills
- Demonstrated organization, project management, record keeping, problem solving and decision making skills
- Demonstrated commitment to continuous improvement principles and practices
- Self-motivated, focused, positive attitude, flexible, and proactive
- Ability to develop, organize, and implement office procedures and systems
- Ability to lift up to 20 pounds
- Must have a car and a valid driver’s license
Founded in 1993 by James Schmalz, Digital Extremes ranks as one of the world's top independent video game development studios. Originating with the co-creation of Epic Games' multi-million unit selling Unreal® franchise including Unreal and Unreal Tournament, Digital Extremes went on to develop Dark Sector®, BioShock® for the PlayStation®3, the BioShock 2 multiplayer campaign, and The Darkness® II.
The studio has reached its greatest critical and commercial success with the free-to-play action game, Warframe®, boasting a global community of 50 million registered players on PC, PS4™, Xbox One and Nintendo Switch™.
For more information about Digital Extremes, visit www.digitalextremes.com. To sign up for Warframe, visit www.warframe.com.
WHY WORK AT DIGITAL EXTREMES
Our culture is centered on providing great opportunities to our employees so that everyone feels they are making a meaningful impact. Developing new and existing talent is our long-term focus. We are honored that our work environment has been consistently recognized as one of “Canada’s Top 100 Employers”. We summon you to join our elite team!
The rewards of a career with Digital Extremes include:
- Competitive salary with bonus opportunities
- Excellent benefits and paid time off
- Matching RRSP plan
- Employee Assistance Program (EAP)
- Virtual access to Dialogue, our mental wellness and healthcare services app
- Professional development and career support
- Work-life balance fitness subsidies
- Be part of “Giving Back” through a multitude of fundraising venues at DE
- Virtual events such as team building exercises, Games night, Live band performances, Adult and separate children’s holiday and summer parties for global teams!
Digital Extremes is an equal opportunity employer committed to diversity and inclusion. We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process. We thank you for your interest, however, only those candidates selected for the next steps in the hiring process will be contacted.
Apply