Executive Assistant (Information Technology Division)

Use your initiative and exemplary administrative and technical skills to provide executive support to the Vice President Corporate Services & Chief Information Officer.

If you are professional and calm under pressure, are tech-savvy (both Microsoft as well as the Google Workspace products) possess excellent writing skills, are highly motivated and organized and are experienced in recording meeting minutes, you are ready to play a key role as an IT Executive Assistant at London Hydro. Reporting to the VP Corporate Services & CIO, or designate, you will provide confidential administrative assistance to the Vice President and Directors within London Hydro’s Corporate Services division.

Key duties and responsibilities of the Executive Assistant role will include:

• Acting as Coordinator for all Corporate Services projects and activities.
• Attending, recording, and preparing official meeting minutes requiring a high degree of confidentiality.
• Proactively managing calendars, meetings, preparing agendas, creating meeting minutes, reserve, and preparing conference room/facilities.
• Arranging and coordinating travel schedules and reservations as needed.
• Organizing and coordinating purchase requisition requests and invoices for the department.
• Preparing and coding expense reports, compiling all supporting receipts. Entering weekly time for staff and approving time entry as required.
• Supporting budgets and actual costs reconciliation activities as required.
• Researching, analyzing, and preparing reports, presentations, and correspondence.
• Providing support for contract tracking, routing and approval.
• Organizing and coordinating purchase requisition requests and invoices for the department.
• Assisting with on-boarding new hires in IT.
• Maintaining files and databases for tracking progress on projects within the department. Maintaining both confidential and general files,
• Reviewing, proofreading, and editing correspondence, reports, and presentations for the department..
• Reading and routing incoming mail, preparing outgoing mail and correspondence, including e-mail.
• Planning, organizing and executing team and department events.
• Receiving tenders, maintaining record of submissions, and attending official openings.
• Adhering to all Occupational Health & Safety Act rules and regulations, the EUSA rule book and London Hydro work practices.
• Performing special projects and other related duties as assigned.

Essential Qualifications

Your profile as the qualified IT Executive Assistant we seek will include the following strengths:

• Community College Diploma requiring more than 2 years to obtain or equivalent.
• Prior experience supporting an Information Technology management team including support to a Director level and above.
• Position necessitates a high degree of confidentiality at all times.
• Proficiency using personal computers with the appropriate software packages (MS Office, Google Workspace suite products).
• Detailed oriented in nature with the ability to quickly create meticulous meeting minutes.
• Excellent verbal and written communication skills, strong organization and multi-tasking skills.
• A customer service and growth-oriented mindset..
• Ability to prioritize tasks, manage time, change context as needed, and work effectively without the need for constant direction.
• Valid Class G Driver’s License.

NOTE: Please note that applicants who receive any conditional offer of employment from London Hydro will be required to provide proof that they are fully vaccinated with a COVID-19 vaccine approved by Health Canada as a condition of employment and to maintain their status as fully vaccinated as a condition of continued employment. London Hydro will consider individual requests for accommodation by applicants who cannot be fully vaccinated due to grounds protected under the Human Rights Code.

About London Hydro

For over a century, London Hydro has been providing safe, affordable and reliable electricity to a diverse customer base. We are one of the area’s larger employers, with a highly skilled and motivated team of people across many different occupations. Through this dedicated team and an extensive network of overhead and underground power lines, we power over 160,000 homes and businesses, and continue to improve the way people live and work.

Living in London offers many lifestyle benefits. Develop your career at London Hydro.

Watch the short video below for more details!

https://www.youtube.com/watch?v=yEdz7h_2qYU&t=2s

For more information, and to apply:

To find out more about London Hydro, as well as this and other opportunities to join our team, please visit our website at www.londonhydro.com. If you are both qualified and safety-focused, we invite you to submit your cover letter and resume as a single document (in .pdf or .docx format, only), saving the file as your last name and first name with no spaces (i.e., LastnameFirstname), by Monday, March 6, 2023, to: Human Resources Department, London Hydro Inc., P.O. Box 2700, London, ON N6A 4H6. Fax: 519-661-5164. E-mail (quote Executive Assistant in the subject line and ensure that you attach your resume): jobs@londonhydro.com. The successful candidate will be required to complete a Criminal Record Check prior to the commencement of employment. An education check will also be conducted.

London Hydro is an equal opportunity employer. Accommodation is available under the Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

While we appreciate all applications received, only those invited for an interview will be acknowledged. Any personal information submitted will be managed in accordance with the requirements of the Municipal Freedom of Information and Protection of Privacy Act and will be used only to determine eligibility for employment.

In accordance with Canadian immigration requirements, this advertisement is directed to applicants who are authorized to work in Canada.


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