Bids & Proposals Coordinator

We Are The Employer Brand of Choice. It is our mission to be your best choice when seeking a career in Transportation. We believe in creating lasting relationships with our employees, one built on Trust and Respect.

And our employees would agree, having selected us as a Great Place To Work through the annual survey measuring Employee attitudes at Voyago.

Here’s a look at what makes us A Great Place To Work:
84% Agreed “Voyago is a physically safe place to work…”
80% Agreed “I can be myself at Voyago…”
81% Agreed “Management has kept me well-informed…”

A Great Place To Work Certification means that we take your happiness seriously, and we work hard to ensure you are highly engaged and informed on important topics that keep Voyago on the move.

Help shape the future of mobility. Voyago is currently recruiting for a Bids & Proposals Coordinator.

Voyago is Ontario’s Leading Mobility company, a subsidiary of Transdev. We’re hiring dynamic, high achievers looking to be Difference Makers within the industry. Voyago continues to advance across Ontario with our multi-model platform covering a variety of segments including Medical Transportation, Student Transportation, and the Public sector with Medium/Micro Rural and Urban Transit, Accessible Needs Para-Transit, and On Demand Mobility.

Our employee success is built on our commitment and emphasis on training and orientation process. Voyago prides itself on the growth of our employees by supporting and encouraging them to develop skills that lead to successful careers.

Voyago believes in the strength of our people and remains committed to our Golden Values statement reflecting our promise of performance to our employees, customers, and communities in which we operate.

Our teams are continuously recognized as top performers in Safety and Client Satisfaction awards. Voyago is proud to be recognized as one of Canada’s Safest Employers and a recipient of the Excellence Award for several years.

We are People and Safety First. So come join us and help shape the future of mobility at a Great Place To Work company.

Position Overview:

Reporting directly to the President, the Bids & Proposals Coordinator is responsible for assisting the Operations Team in the completion of responses to Requests for Proposals (RFP), Requests for Information (RFI), Request for Quotation (RFQ), Expressions of Interest (EOI) and Tenders that reflect Voyago’s capabilities and operational and customer expectations. This position may qualify for a hybrid work option for the right candidate, 3 days in-office and 2 days offsite.

Primary Responsibilities

• Monitor Bids and Tender sites to relay potential opportunities to the President
• Analyze/interpret requirements of RFP’s, RFI’s, RFQ, EOI and Tenders
• Assist in the proposal response effort including coordinating necessary meetings and acting as the central point of communication for the proposal response team
• Participate in proposal strategy displaying multiple disciplines necessary to complete submission, assist and coordinate the information of the various disciplines meeting all brand qualities
• Gather proposal content by identifying sources of information
• Assist the Director to develop and write clear and concise proposals in response to proposals and prepare other documents in support of the process, producing finished documents for submission
• Perform quality control on final documents
• Obtain approvals by reviewing proposals with key providers and project managers
• Proposal writing, printing, assembling, mailing / shipping
• Assist in setting up post-proposal evaluations debriefs to obtain insights for improving the proposal process
• Assist with managing, monitoring and maintaining the proposal database, files, and systems through appropriate information management systems
• Keep accurate records on proposals in progress, completed, wins, losses, etc

Requirements

The ideal candidate will posses the following qualifications that include, but are not limited to, the following:

Knowledge & Skill Requirements:

• 2-3 years of experience in proposal writing, development or similar environment.
• Bachelor’s degree in Marketing, Business, English, Arts, Communications or a related field or equivalent experience is preferred but not mandatory
• Self-motivated with the initiative to go above and beyond the task at hand
• Effective multitasker who is capable of handling shifting priorities within a demanding deadline-orientated environment and who can take initiative and work with minimal supervision
• Strong English language and writing skills – including attention to detail and ability to proofread and edit material, as well as an aptitude for understanding technical terminology
• Excellent verbal communication and interpersonal skills with the ability to establish and maintain strong, positive internal and external relationships with a range of stakeholders from senior level management to design and administrative staff
• Strong computer skills: Proficiency in MS Office 365 applications (Word, Excel, PowerPoint, Outlook)
• Experience handling and maintaining confidential and sensitive material

Benefits

Why work for us?

• • Full-time and Part time opportunities
  • Employee and Family Assistance Program
  • Competitive Benefit Offering
  • Rewarding career with a growing company
  • Great company culture
  • Award Winning
  • Focus on Innovation and Sustainable Environmental Initiatives
  • Subsidiary of Global Transportation Provider (Transdev)

Sounds interesting? Apply today or send your resume and salary expectations directly to Carolyn Botten, Talent Acquisition Manger carolyn.botten@voyago.ca

Voyago is committed to provide accommodation for individuals with disabilities throughout the recruitment process. Accommodations are available upon request of the internal or external applicant. If you require an accommodation due to a disability for an interview, please notify Human Resources directly to make appropriate arrangements when contacted for an interview.

We thank all applicants however only those under consideration will be contacted.

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