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Job Description
Senior Office Administrator
We are recruiting a Senior Office Administrator to join our team in London, ON. The ideal candidate will oversee the efficient execution of day-to-day operational office activities while providing first-level administrative support to the President/CEO and senior management. The core responsibilities of this position include, but are not limited to:
· Providing backup reception coverage and shipping/receiving support
· Maintaining general office tidiness and organization
· Maintaining general office supply inventory and placing orders as necessary (kitchen, cleaning, IT, stationary, etc.)
· Coordinating with facility management vendors including repairs, maintenance, cleaning, security, etc.
· Maintaining all office IT equipment and vendor contracts; coordinating service as needed
· Opening jobs in MS Projects; creating digital and hard-copy project files
· Preparing comprehensive project status reports to facilitate weekly scheduling meetings
· Attending meetings, as requested; preparing and distributing meeting minutes
· Preparing formal quote letters for client proposals
The Ideal Candidate
· Has a minimum of 3+ years of experience in a support function that includes office administration, office management, operations, or facilities
· Has excellent verbal and written communication skills; is able to effectively communicate with internal and external customers
· Is highly proficient in the Microsoft Suite of programs, including Microsoft Projects
· Is self-motivated, detail orientated, and able to handle conflicting priorities; has excellent organizational and time management skills
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