HR Data Administration Specialist (Hybrid)

About the Workplace Safety and Insurance Board (WSIB)

We’re here to help. When an injury or illness happens on the job, we move quickly to provide wage-loss benefits, medical coverage and support to help people get back to work. Funded by businesses, we also provide no-fault collective liability insurance and access to industry-specific health and safety information. We are one of the largest insurance organizations in North America covering over five million people in more than 300,000 workplaces across Ontario. For more information, visit wsib.ca.

At the WSIB, you’ll have the opportunity to:

• explore many career paths and follow your passion
• continuously learn and grow professionally
• be recognized for the great work you do
• participate in programs that support your health and wellbeing

You’ll also receive a competitive salary and may be eligible to participate in our health and dental plan. 

We are establishing our new head office in London and looking to grow our team in this region! Candidates located in this region will be given preference.

Our people have different ways of working and lifestyles. We’re committed to a mix of working in the office, in the field and from home. You have some flexibility in terms of where and how work gets done to help you balance your personal life and career goals.

This is a temporary opportunity up to 14 months, in the London office. 

Salary Grade:  N04        From:  $62,187.00  To:  $77,734.00

 Job Summary:

The HR Data Administration Specialist is responsible for the accurate entry and maintenance of employee records.  Responds to internal staff enquiries pertaining to the processing of employment related transactions.

Major Responsibilities:

1. Audit, verify and coordinate the processing of all employment related transactions, such as but not limited to new hires, status changes, benefits enrollment, etc.

• Ensure documentation is complete and in compliance with appropriate business rules, collective agreement, salary administration guidelines and policies and relevant employment legislation
• Ensure processing timelines meet payroll cut off deadlines
• Liaise with the Business, Talent Acquisition Centre and Payroll to obtain missing information and/or clarification with regards to new hire documentation received.
• Process miscellaneous transactions such as vacation cash out requests, flex updates, death claims for deceased active employees, etc.
• Update system data in response to requests for confidential estimates of severance in relation to business planning and proposed organizational change

2. Provide customer/support services to all internal staff and managers on enquiries pertaining to the processing of employment related transactions.

• Answer employee and manager inquiries around benefits, salary, etc. as inputted in the PeopleSoft HR system
• Answer employee and manager inquiries around collective agreement interpretations and HR policy inquiries; ensure interpretation issues are raised appropriately through management and labour relations
• Refer more complex inquiries to the appropriate party within the branch or redirect other areas within HR Division
• Maintain up-to-date knowledge on ongoing labour relations, HR policy and collective agreement issues and interpretations in order to appropriately advise management and employees upon receiving related inquiries

3. Perform daily and biweekly HRMS data integrity checks to ensure own work has been completed accurately.

• Check the Salary Proration and Additional Pay reports to ensure information entered in PeopleSoft is correct.

Job Requirements:

1. Education requirements:

• College diploma

2. Experience:

• 1-2 years HR experience
• 1-2 years customer service  experience

3. Technical Qualifications:

• Knowledge of Microsoft Office

Our commitment to equity, diversity and inclusion

We respect and value the diversity of our people. We strive to create an environment where employees can be themselves and where our differences are celebrated.

We value and celebrate diversity and are committed to creating inclusive experiences for both our employees and prospective employees. We invite all interested individuals to apply. If you require accommodations in order to apply to this position please contact talentacquisitioncentre@wsib.on.ca.  If you are invited to participate in the interview or assessment process, you can advise our Recruiter of your accommodation needs at that time.  

Please visit our EDI Vision to learn more about what actions WSIB are taking to advance our commitment to equity, diversity and inclusion and to support all employees participating and contributing to their full potential

Disclosing conflicts of interest

As public servants, employees at the WSIB have a responsibility to act in an ethical way at all times to create a respectful workplace and maintain public trust. Job applicants are required to disclose any circumstance that could result in a real, potential or perceived conflict of interest. A conflict of interest is any situation where your private interests may impair or be perceived to impair the decisions you make in your official capacity. This may include: political activity, directorship, other outside employment and certain personal relationships (e.g. with current WSIB employees, customers and/or stakeholders). If you have any questions about conflict of interest obligations and/or how to make a disclosure, please contact the Talent Acquisition Centre at talentacquisitioncentre@wsib.on.ca.

Privacy information

We collect personal information from your resume, application, cover letter and references under the authority of the Workplace Safety and Insurance Act, 1997. The Talent Acquisition Centre and WSIB hiring parties will used this information to assess/validate your qualifications, determine if you meet the requirements of vacant positions and/or gather information relevant for recruitment purposes. If you have questions or concerns regarding the collection and use of your personal information, please contact the WSIB’s Privacy Office at privacy_office@wsib.on.ca. The Privacy Office cannot provide information about the status of your application.

As a precondition of employment, the WSIB requires that prospective candidates undergo a criminal records name check any time before or after they are hired.

To apply for this position, please submit your application by the closing date.