Event Coordinator

Full job description

Title: Event Coordinator

Business title:

Connect Dot Management Inc.
T: 519.204.2499 | connect@connectdot.ca

Job Terms: Full Time Position

Hours: 8:30 AM – 4:30 PM

Flexibility required based on events (40 hours per week)

Connect Dot Management Inc. Summary

Connect Dot Management Inc. is a full-service event management company, providing turn-key Event & Management Solutions to corporate and public sector businesses, and association. Incorporated in 2012, Connect Dot Management Inc. is a private agency based in London, Ontario. www.connectdot.ca

Job Summary

The purpose of the Event Coordinator role is to support the Connect Dot Management team in various aspects of the business. Responsibilities include providing support on current events, and administrative duties. You will work closely with the team to collaborate on projects in all aspects of the planning process and interact with clients by e-mail, phone or in person with professional courtesy.

Work Performed

Core responsibilities of the Event Coordinator include:

? Providing support to the team on various aspects of Connect Dot Management’s day-to-day business, projects, and events.

? Prepare presentation and meeting materials, forms and letters.

? Drafting, proof reading and editing of event collaterals (letters, invitations, presentations, run sheets, scripts).

? Registration and platform set-up and tracking for various events

? Coordination of vendors, exhibitors, and stakeholders during the event planning process

? Research and administration

? On-site support throughout the setup, execution and wrap up of all events to ensure that events run effectively and efficiently and that all stakeholder objectives are met.

Minimum Qualifications

· 1-3 Years of demonstrated experience orchestrating experiences that engage clients

• Excellent written & verbal communications
• Self-starter, problem-solver, highly responsible, deadline-oriented, and independent
• Excellent organizational, project management, and time management skills
• Flexibility to travel to different event venues and various cities in Canada
• Proficiency with PowerPoint, Word and Excel as well as other standard and advanced software/technology.
• Time and results focused. Able to work ahead on tasks and stay within tight timelines.
• Experience with event-based platforms (registration, conference apps, etc.)

· Experience with digital events applications (comfort with zoom and teams)

• Experience with Asana, Google Drive, Teams, etc, or other project software
• Interest in event marketing, social media, design

Education/Work Experience

? A minimum of a college diploma or university degree.

? Similar position related experience – minimum 1 year.

? Extensive experience with Word and Excel.

? Must have a valid Driver’s License.

? Must be able to work efficiently on a MAC computer.

Other Role Specific Requirements

? Must be able to occasionally work flexible hours, evenings and weekends to accommodate client events.

? Must be able to work longer hours same day as needed to ensure event set-up and execution is seamless.

? The ideal candidate is outgoing and is comfortable trouble shooting and speaking with people from various backgrounds.

Contact Information:

If you are interested in the position of Connect Dot Management’s Event Coordinator, then maybe it’s time we meet! Please send your resume and cover letter to:

Hiring Manager

T: 519.204.2499 | connect@connectdot.ca

Job Types: Full-time, Permanent

Pay: $20.00-$30.00 per hour

Expected hours: 40 per week

Benefits:

• Company events
• Dental care
• Extended health care
• Life insurance
• On-site parking

Work Location: In person

Application deadline: 2025-09-12