Administrative Support III

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.  We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Department of Medicine possesses a strong track record of academic excellence. We attract the best and brightest students, residents, and fellows, because of our excellent faculty and staff, innovative teaching methods and diverse learning experiences in an environment that is supportive and nurturing. Our faculty and trainees are passionate about ensuring the consistent delivery of patient centered care, including safety and quality. We are part of a larger healthcare system that works to deliver the health solutions that people require in London and Southwestern Ontario. The Department of Medicine works closely with academic hospitals, the Southwest Local Health Integrated Network and community physicians and partners to achieve accessible and sustainable healthcare for all.

Responsibilities

The Administrative Support III supports the administration of physical and electronic resources for the Faculty or Division or department. The incumbent may be responsible for scheduling trainee electives, including PGY4 & 5's in various fields of medicine. The incumbent may also be required to arrange monthly on-call shceduling, transcribe minutes and provide general office support such as ordering catering and supplies, invoicing, organizing travel and supporting grant applications.  The Administrative Assistant also provides general information and front line support to visitors to the Faculty or Division or Department, responds to phone and e-mail inquiries and referes inquiries to other resources. 

Qualifications 

Education:
-   Community College Diploma in an administrative field

Experience:
-   4 year of experience providing customer service in a business office setting

Skills, Abilities & Expertise:
-   Knowledge of general office procedures including records management systems
-   Ability to establish effective routines for excellent communication with all members of the team to maximize productivity
-   Proven ability and natural inclination to interact with people in professional, respectful and diplomatic manner
-   Self-motivated multi-tasker with strong organizational skills
-   Positive, outgoing attitude with genuine customer service orientation
-   Demonstrated ability to work independently, take initiative and follow through on work assignments
-   Familiarity with University policies and procedures preferred
-   Written and verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
-   Customer service skills to understand customer needs and expectations, with a desire to deliver helpful and reliable service to the University community

Applying at Western

To ensure that your application is given full consideration, please complete all relevant sections of the application.  In addition, you can choose to supplement your application with a cover letter and current resume.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications.  Applicants should have oral communication skills in English.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process.  If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

This position is an existing vacancy. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.