Human Resources Student

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.  We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Division of Housing and Ancillary Services (HAS) is committed to providing a first-class experience in the areas of Housing, Hospitality Services, and Retail Services for undergraduate/graduate students and their families as well as staff and faculties in the Western communities, while supporting the academic mission of the University and ensuring profitability and cost effectiveness of the operation.

HAS is made up of 490+ staff in Housing supporting our residences and off-campus housing; 800+ staff in Hospitality Services supporting dining and catering functions throughout campus; and 100+ staff in Retail Services supporting the Bookstore, Tech Hub, and Western Graphic Services. HAS also includes additional shared services to support these key functions and departments, including Marketing, IT, and Human Resources staff.

Responsibilities

The Human Resources Student is responsible for supporting human resources processes and delegated tasks as assigned by the Director, Human Resources, or designate. Responsibilities would include, but is not limited to:

• Supporting the recruitment process for HAS staff, including screening applicants, participating in interviews, and performing reference checks
• Scheduling interviews, coordinating logistics and preparing interview packages
• Supporting onboarding processes, updating employee files, and filing and document organization
• Responding to basic inquiries and providing timely resolutions, escalating where appropriate
• Adhering to policies, procedures, regulations, and best practice as defined within the department
• Effectively handling confidential and sensitive information in compliance with University policies and procedures and all privacy legislation and regulations
• Providing administrative support for initiatives relating to workplace culture and workplace development as assigned
• Providing administrative support for meetings, sessions, and services as required
• Supporting other projects and tasks as assigned by the Director, Human Resources, or designate

Qualifications

Education:

• Must be a currently enrolled, full-time Western University student intending to return for the 2026 Fall semester
• Must be enrolled in a related program

Experience:

• 1+ years of experience in an office setting is preferred

Skills, Abilities & Expertise:

• Demonstrated resourcefulness with a strong sense of accountability and initiative
• Excellent verbal and written communication skills, demonstrating a friendly and approachable demeanor
• Ability to remain calm, work well under pressure, and use good judgment in assessing difficult situations while knowing when to escalate
• Intermediate computer skills in Microsoft Office
• Ability to work independently and collaboratively as a member of the team to achieve departmental goals
• Ability to adhere to processes, procedures, and best practices
• Ability to follow confidentiality requirements with regards to personal information
• Ability to confidently and respectfully interact with a wide range of audiences, approaching conversations with tact and professionalism

Why Western?

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth.  Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre.  Apply for an opportunity to be part of the Western community and contribute to its success!

Applying at Western

To ensure that your application is given full consideration, please complete all relevant sections of the application.  In addition, you can choose to supplement your application with a cover letter and current resume.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications.  Applicants should have oral communication skills in English.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process.  If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

This position is an existing vacancy. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

Learn more and Apply