Senior Office Administrator

We are recruiting a Senior Office Administrator to join our team in London, ON. The ideal candidate will oversee the efficient execution of day-to-day operational office activities while providing first-level administrative support to the President/CEO and senior management. The core responsibilities of this position include, but are not limited to:

·         Providing backup reception coverage and shipping/receiving support

·         Maintaining general office tidiness and organization

·         Maintaining general office supply inventory and placing orders as necessary (kitchen, cleaning, IT, stationary, etc.)

·         Coordinating with facility management vendors including repairs, maintenance, cleaning, security, etc. 

·         Maintaining all office IT equipment and vendor contracts; coordinating service as needed

·         Opening jobs in MS Projects; creating digital and hard-copy project files

·         Preparing comprehensive project status reports to facilitate weekly scheduling meetings

·         Attending meetings, as requested; preparing and distributing meeting minutes

·         Preparing formal quote letters for client proposals

The Ideal Candidate

·         Has a minimum of 3+ years of experience in a support function that includes office administration, office management, operations, or facilities

·         Has excellent verbal and written communication skills; is able to effectively communicate with internal and external customers

·         Is highly proficient in the Microsoft Suite of programs, including Microsoft Projects 

·         Is self-motivated, detail orientated, and able to handle conflicting priorities; has excellent organizational and time management skills


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