Senior Accounts Receivable Coordinator

Location: London, Ontario

Position Type: Full-time, 3-year Ivey Business School Foundation renewable contract.

Hiring Range: $52,100 - $61,300. 

Application Deadline: Wednesday September 11, at 11:59PM.

About Ivey Business School:

Ivey Business School acknowledges and respects the traditional lands of the Anishinaabek, Haudenosaunee, Lunaapéewak, and Attawandaron peoples, where Western University and Ivey Business School are located. This land continues to be home to diverse Indigenous peoples, whom we recognize as contemporary stewards of the land and vital contributors of the community.

Ivey Business School (www.ivey.ca) at Western University (www.uwo.ca) is Canada’s leading provider of real-world, case-based business education. Drawing on extensive research and business experience, Ivey’s faculty provides the best classroom experience, equipping students with the knowledge, skills, and capabilities they need to confidently take on today’s leadership challenges and opportunities through Case-Method Learning. Ivey offers undergraduate and graduate degree programs, as well as Executive Education at campuses in London, Toronto, and Hong Kong.

The Finance team is responsible for managing the Ivey Business School Foundation’s financial resources and ensuring fiscal responsibility. This includes budgeting, financial reporting and analysis, working capital management, and compliance. The Finance team plays a central role in the academic mission of the school by ensuring sound financial management, effective resource allocation and compliance with regulatory requirements.

Position Overview:

To process sales, accounts receivable, A/R Collections and payments for Ivey Business School Foundation (IBSF).  To ensure adequate controls over sales, receivables, cash receipts and proper recording in the books of account.   Customer invoices, bank/remote deposit, general journals, balance sheet account reconciliation, and month/year-end working papers are completed in a timely and accurate manner.

Responsibilities:

Balance Sheet Account Reconciliation and Online Payment Reconciliation

• Balance sheet account reconciliation and month/year-end working papers.
• Determining validity and accuracy of coding sales, receivable and receipts.
• Timely and accurate reconciliation of deferred revenue accounts.

Receipts (cash, cheque, wires, and online) 

• Process cash receipts, refunds, and online payments.
• Timely and accurate processing of IBSF cash receipts, bank/remote deposits, and sales data integration to accounting software.
• Leveraging use of Salesforce to reconcile Academy payments.
• Maintain good relationships with customers, ensuring reliable and accurate reporting of sales and receivables. Follow up with customers when needed for payments.
• Adherence to internal processes and corporate policies related to sales, receivables, and receipts.

General Journal Entries, Sales Integration, and Month/Year-End Working Papers

• Preparation of general journal entries, balance sheet account reconciliation, online payment reconciliation, month/year-end working papers.

Issue Customer and Student Invoices and Refunds

• Issue customer invoices on a timely basis and ensure appropriate backup and authorization obtained for the service.  
• Ensure monthly billings are complete and accurate and reconcile invoicing to department program listing 

Aged Accounts Receivable Reports and Collections

• Ensure consistent and regular efforts are made towards collection of aged A/R accounts for Academy and Publishing.
• Distribute Aged Accounts Receivable reports to departments and assist with collections for IBSF on a timely basis.
• Ensure that clear you communicate clearly with departments over their aged accounts and collaborate with team members to ensure collection.

Other

• Assist with miscellaneous Invoicing/Sales items as they arise. 
• Act as backup to Senior Accounting Coordinator when needed.

Qualifications: 

Education and Experience

• Post-secondary diploma in business required, University degree in accounting preferred.
• Minimum 2 years of experience in computerized accounting function.

Skills and Abilities

• Advanced computer skills – MS Office, Excel, and accounting software.
• Excellent organizational and interpersonal skills.
• Strong problem-solving skills.
• Proven ability to work under pressure, meet deadlines, and follow directions.
• Ability to communicate effectively, both verbally and in writing.
• Demonstrated track record working in a team.
• Excellent customer service skills.
• Strong attention to detail and accuracy.

What We Offer:

• Flexible or hybrid work plans for many roles
• A collaborative and engaging work culture
• Opportunity to join a community of people-focused professionals
• Market competitive compensation with annual increases available 
• Generous benefits package with employer-paid premiums, including a comprehensive Health and Dental Plan, Health Care Spending Account, short- and long-term disability programs, no waiting period required.
• Enhanced mental health benefits coverage and resources.
• Life and AD&D insurance for you and your family.
• Out-of-country travel insurance.
• Employee and Family Assistance Program.
• Pregnancy and Parental top-up leave program.
• A generous group retirement savings plan with 7.5% employer contributions. 
• Vacation starting at 15 days per year plus 2 paid Ivey Personal Days.
• Paid time off during the School’s December holiday closure.
• Numerous campus-wide arts, culture, and sport events.
• Supports for professional development and career progression opportunities.

Equity, Diversity, and Inclusion at Ivey

Ivey Business School is committed to Equity, Diversity, and Inclusion. Please explore Ivey’s EDI homepage for more information on Ivey's commitment to EDI, to read about Ivey’s progress in the EDI Update, and to meet Ivey’s EDI Advisory Council members.

Ivey Business School invites applications from all qualified individuals. Ivey is committed to employment equity and diversity in the workplace, and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodation
Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any accommodations in order to participate fully in our recruitment experience. Please contact us at hr@ivey.ca to notify us of any needs related to completing the job application, and/or throughout the recruitment process.

Application:

If you're excited about joining Canada's leading business school and meet the qualifications, please submit your resume and cover letter via the Ivey Careers page by the application deadline.

Ivey Business School Foundation:

Ivey Business School Foundation employees receive benefits exclusive to The Foundation, separate from Western University.

*Please note only selected candidates will be contacted.


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