This temporary full-time position is expected to extend March 16, 2026, and is subject to the availability of work.

The Administrative Assistant will report to and provide clerical and administrative support to the Director, Quality, Transformation and Innovation. The Administrative Assistant will also provide support to the Director of Strategic Organizational Leadership Development. Primary responsibilities will include coordination of the Director's schedules, coordination of internal and external meetings, development of agendas, minute taking, payroll management, document management, presentation preparation and room bookings, and managing and scheduling grievance files. The Administrative Assistant will also be responsible for liaising and coordinating with both internal staff and external consultants to assist with coordination of on-going projects/activities as assigned.

Essential Qualifications

• Graduate of a two-year post-secondary diploma program in office administration
• Minimum two (2) years recent administrative experience
• Demonstrated computer skills specifically in the utilization of Microsoft Office Suite including: 60 words per minute typing (wpm), Advanced Excel and Word skills, Intermediate Power Point Skills, Intermediate Microsoft Teams Skills
• Superior customer service skills
• Impeccable attention to detail
• Demonstrated ability to prioritize tasks and utilize time efficiently
• Highly motivated, creative thinker with good problem-solving skills
• Good communication and interpersonal skills
• Ability to work effectively in a team and meet multiple demands
• Willingness to learn; welcomes new ideas and challenges
• Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature
• Knowledge of a Safety Culture in a Health Care Setting in compliance with the Occupational Health & Safety Act (OHSA)

• Previous experience in an Administrative Assistant role in a health care setting

• St. Joseph's Health Care London through its affiliation with Western University and Fanshawe College is a leading research and teaching hospital. As an employee of St. Joseph's, you will be expected to engage in role related teaching and research activities in addition to any of your clinical duties

• Provide vaccination records or proof of immunity against measles, mumps rubella, varicella (chicken pox), Hepatitis B, COVID-19 and influenza.
• Provide documentation of the Tuberculosis skin testing