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| Position Type: | Full-time |
| Location: | London, ON |
| Date Posted: | Oct 16, 2021 |
Job Description
Administrative Generalist - Legal
Position Location: London, ON
Position Title: Administrative Generalist (Full-time/Permanent)
Department/Unit Name: Legal
Job Summary:
Provide administrative support and assistance to the legal department and/or Director to facilitate efficient operation according to project, corporate, industry and regulatory guidelines and standards. Responsible for the day to day management of paper and electronic documents including review, tracking, scanning, filing, and document/file maintenance and retrieval. May need to provide assistance to the department and/or Director for appointment/meeting/travel scheduling, preparation of legal documents, presentations, correspondence, meeting minutes and/or agendas.. May be required to provide reception services for the legal team (phone, e-mail and visitors), general clerical services.
Areas of Responsibility:
Project Support
Assist functional group to maintain paper and electronic document management, ensuring all documents are reviewed, entered, tracked and filed in accordance with business development, project, corporate, industry and regulatory guidelines and standards.
Provide information and/or documents to project teams when requested on a timely basis, facilitating the completion, authorization and/or distribution of project related documents, supplies and/or legal contracts
Provide input regarding and contribute to the improvement of ongoing document management processes and systems to facilitate the efficient operation of the legal department.
Corporate Administrative/Clerical Support
Provide support and/or activity coordination for divisional support services; address, redirect and/or provide follow up for inquiries (phone, e-mail, correspondence); coordinate visits/meetings; travel, records, document, data and file maintenance.
Updating and maintaining document tracking databases, preparing reports, and responding to document inquiries.
Qualifications:
Applicants should have a minimum of one to three years of related experience. A minimum of a one-year college advance diploma/degree in a relevant field of study preferably in office administration/law. The successful candidate must exhibit the following skills: Attention to detail and proficiency in Microsoft suite of products. The ideal candidate will also possess knowledge/previous experience with administration of legal documents.
*Accommodations for job applicants with disabilities are available upon request
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