Human Resources Coordinator

About the job

12-Month Contract

As a member of our Human Resources team, you will be responsible for supporting various human resources functions, including recruitment, conducting orientation, attendance management and maintaining records and information.

Responsibilities Include:

Recruitment & Onboarding

• Initiate recruitment approval form process with direction from Director, Human Resources for all employee hires/job changes
• Support in the recruitment, selection & hiring process, including but not limited to: drafting job postings, sorting resumes, reviewing applicants and developing short lists, scheduling and participating in interviews, reference checks, processing offers to the selected finalists etc.
• Coordinate the new hire onboarding process and orientation.

Employee Relations

• Respond to employee questions and concerns in a timely manner
• Provide day to day support to TMI employees (e.g. facilitating employee letters such as bank and benefit information), support employee engagement activities as required
• Provide administrative support for attendance management to ensure compliance with company policies
• Administer the annual and probationary performance management process to ensure the evaluation processes are clearly defined and adhered to
• Act as a resource for employees, supervisors and managers for questions related to leaves.

Administration

• Ensure to maintain current Job Descriptions for current positions and update organizational charts as required
• Ensure to maintain employee files in compliance with relevant best practice or authority
• Ensure to coordinate and report working hours to TML Payroll Department for employees taking statutory or approved leaves of absence, and notify TML Payroll Department of employees return dates from leave
• Ensure that all HR files/databases are up to date with different information, such as new hires, terminations, sick leaves etc. Maintain employee training records according to TMI’s Quality Management System and HR/Health and Safety program requirements
• Support the administration for disability management as needed
• Lead in the communication and coordination for TMI HR events and initiatives
• Manage and maintain the HR employee platforms.

Health and Safety

• Support disability claims (work related and non-work related) and support annual Health & Safety Week activities
• Ensure compliance with relevant health and safety legislation, including the Workplace Safety and Insurance Act, the Occupational Health and Safety Act, etc.

QUALIFICATIONS

• Diploma in Human Resources Administration or a related field of study
• 1-3 years of human resources, administrative support, or related experience
• Ability to maintain confidentiality and discretion is a must
• Intermediate experience in MS Word, MS Excel, MS PowerPoint and MS Outlook
• Excellent communication abilities, including strong verbal and written English language skills
• Strong administrative skills, including word-processing, filing etc.
• Ability to work independently and as part of a team
• Ability to prioritize, organize work and meet deadlines

At an applicant’s request, TMI will make accommodation to its recruitment process to meet the needs of applicants with disabilities.

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