EDI Associate Consultant (HYBRID)

About the Workplace Safety and Insurance Board (WSIB)

We’re here to help. When an injury or illness happens on the job, we move quickly to provide wage-loss benefits, medical coverage and support to help people get back to work. Funded by businesses, we also provide no-fault collective liability insurance and access to industry-specific health and safety information. We are one of the largest insurance organizations in North America covering over five million people in more than 300,000 workplaces across Ontario. For more information, visit wsib.ca.

At the WSIB, you’ll have the opportunity to:

• explore many career paths and follow your passion
• continuously learn and grow professionally
• be recognized for the great work you do
• participate in programs that support your health and wellbeing

You’ll also receive a competitive salary, along with a comprehensive benefit package and defined benefit pension plan.

We are establishing our new head office in London and looking to grow our team! Candidates located in this region will be given preference.

Our people have different ways of working and lifestyles. We’re committed to a mix of working in the office, in the field and from home. You have some flexibility in terms of where and how work gets done to help you balance your personal life and career goals.

This job may require travel to London or Toronto, or in other locations across Ontario for in office days, training, or events.  In office days are typically held monthly.  Travel reimbursement will be provided in accordance with WSIB policies. 

Salary Grade:  N06        From:  $77,627.00  To:  $97,034.00

Job Summary:

Reporting to the Director, Equity, Diversity & Inclusion (EDI), this role supports the development, design, coordination and implementation of the WSIB's EDI strategy in support of the goals and objectives to build and maintain a diverse and inclusive workforce. 

This role will provide strategic guidance, facilitate best practices based upon sound research, and will empower our Employee Resource Groups (ERGs) to enhance employee engagement, and support professional development for all employees. Support will be offered along with best practices and resources for ERG leaders to foster effective group dynamics over the long term. This role involves working closely with our EDI Program Consultants and fostering an inclusive workplace culture, facilitating engagement among employees, and ensuring that ERGs align with our EDI strategy, People Plan and Corporate Strategic plan priorities.

Provide research and data to help develop new or enhance existing HR EDI programs and service offerings. Provide guidance to WSIB management and staff on various HR programs, policies and practices as they relate to EDI. 

Support the implementation of current and future internal and external EDI HR strategies. This role is involved in various HR programs, initiatives, processes and communications; working with subject matter experts across the HR division to ensure the delivery of HR activities, continuous improvement and new processes. 

Major Responsibilities:

1. Keep up to date with EDI related trends and new/updated legislation/policies and inform changes to  HR programs, policies, processes and initiatives by:

• Monitoring and assessing the potential impacts of proposed changes in legislation, policy, process, or adoption of new trends on branch plans, initiatives, budget and resourcing.
• Using industry best practice research, approaches and technology solutions to provide advice on how to create efficiencies as it relates to various HR programs, policies, processes and initiatives.
• Performing organizational and trend analysis to identify, document and inform management on potential cost and/or staff impact of business planning projects and initiatives.
• Leading business process work and transformational change within HR including documenting and reviewing current processes, establishing new processes and continuous improvement of existing processes within branches including making recommendations to Directors on process changes to improve overall client delivery.
• Developing HR change management strategies, options and recommendations and rollout change initiatives to impacted stakeholders.

2. Support the HR EDI branch planning process by conducting research, gathering information, conducting data analysis and making recommendations that will inform planning decisions regarding initiatives, current programs, timelines, and resourcing. This includes:

• Monitoring on-going and planned business initiatives to ensure that they are in line with WSIB strategic goals, business needs and HR’s divisional plan, identify any gaps in progress, provide recommendations and implement solutions to close the gaps.
• Assessing current and future new/updated initiatives and programs, identify potential changes that may impact processes, technology and potential FTE changes
• Researching, designing and delivering HR programs within the branch.
• Analyzing HR data in order to advise on any gaps identified in HR programs, processes or initiatives and make recommendations to mitigate those gaps
• Reviewing established branch metrics for future program creation, changes, improvements, etc.

3. Coordinate business project delivery by:

• Defining project/initiative scope, goals and deliverables that support branch and HR goals.
• Tracking and monitoring project milestones to ensure deliverables are completed on time, on budget and that they also adhere to high quality standards.
• Identifying project bottlenecks and providing recommendations on appropriate solutions.
• Working collaboratively with stakeholders to identify improvement opportunities and gaps and developing solutions to address identified issues.
• Identifying and advising on risks and mitigation plans for successful project delivery.
• Ensuring projects are effectively planned, managed and executed to ensure the smooth transition of new processes and/or systems

4. Participate in the procurement and vendor management process for assigned vendors.

• Collaborate with external vendors on WSIB projects and programs.
• Work with vendors and internal stakeholders to ensure a positive relationship and mutual understanding of deliverables.

5. Lead the development and distribution of consistent branch and enterprise communications which includes memos, presentations, reports and may facilitate workshops (as required) that support branch activities and initiatives.

• Work with Communications branch to ensure HR related content as it relates to EDI on the WSIB intranet is accurate and up to date.
• Develop and deliver presentations across the HR Division as well as to the organization to key
• stakeholders including HR senior management team (HRSMC).

Job Requirements:

Education requirements:

• Bachelors degree specializing in the Human Resources/Business Management/Business Administration field 

• CHRP designation or working towards designation an asset

Experience:

• 3-5 years of experience within a diversity and inclusion role, demonstrated specialized knowledge of employment equity, diversity and inclusion principles and best practices, strategy development, proven communication and presentation skills with employees and senior leaders. 

• Ability to apply policies related to key human resources legislation and disciplines 

• Proficient in using digital communication and project management tools.

• Experience in event organization, logistics, and management

• Must be able to effectively communicate the vision and create buy-in for HR programs and initiatives based on a thorough understanding of benefit, risk, cost, and precedent.

Our commitment to equity, diversity and inclusion

We respect and value the diversity of our people. We strive to create an environment where employees can be themselves and where our differences are celebrated.

The WSIB is committed to being accessible and inclusive, and following barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please let us know when we contact you and we will work with you to meet your needs.

Disclosing conflicts of interest

As public servants, employees at the WSIB have a responsibility to act in an ethical way at all times to create a respectful workplace and maintain public trust. Job applicants are required to disclose any circumstance that could result in a real, potential or perceived conflict of interest. A conflict of interest is any situation where your private interests may impair or be perceived to impair the decisions you make in your official capacity. This may include: political activity, directorship, other outside employment and certain personal relationships (e.g. with current WSIB employees, customers and/or stakeholders). If you have any questions about conflict of interest obligations and/or how to make a disclosure, please contact the Talent Acquisition Centre at talentacquisitioncentre@wsib.on.ca.

Privacy information

We collect personal information from your resume, application, cover letter and references under the authority of the Workplace Safety and Insurance Act, 1997. The Talent Acquisition Centre and WSIB hiring parties will used this information to assess/validate your qualifications, determine if you meet the requirements of vacant positions and/or gather information relevant for recruitment purposes. If you have questions or concerns regarding the collection and use of your personal information, please contact the WSIB’s Privacy Office at privacy_office@wsib.on.ca. The Privacy Office cannot provide information about the status of your application.

As a precondition of employment, the WSIB requires that prospective candidates undergo a criminal records name check any time before or after they are hired.

To apply for this position, please submit your application by the closing date.