Project Coordinator, Innovation

Project Coordination

• • In coordination with Innovation project team members, assist in managing the planning, execution, progress, and completion (project lifecycle) of assigned projects.
  • Work with senior team members to schedule, create and present accurate estimates of effort, costs, and timescales for proposed projects.
  • Draft and review Project Charters (e.g., project objectives, scope, and deliverables) and circulate to validate alignment with business and system strategies.
  • Help coordinate user testing and training, ensuring issues are resolved in a pragmatic and appropriate manner.
  • Coordinate meetings/presentations and provide updates to project collateral (project/issue logs, meeting minutes).
  • Help ensure projects adhere to company project management and software development life cycle methodologies and standards, including appropriate documentation and controls.
  • Assist to coordinate the necessary resources for a project by working with appropriate line managers, including any vendor or third-party resources.
  • Support the project lead by being an additional liaison throughout the project life cycle assisting to ensure customer (internal/external) expectations are appropriately managed.
  • Support monitoring of the completion of project tasks ensuring that performance meets or exceeds quality standards and project stakeholder’s expectations.
  • Assist on monitoring and reporting on project status, budget and schedule.
  • Provide support to Director, Project Managers, business leads and stakeholders as requested.
  • Organize various documents, both electronic and paper-based, into relevant filing locations as required by specific document types.
  • Collaborate with Development team using DevOps tools such as JIRA/Github to track internal workflows and project delivery status.

Business Analysis

• • In coordination with Director and Project Managers, support the gathering and documentation of requirements for enhancements to systems and/or business processes.
  • Schedule/participate in reviews of requirements and designs with relevant stakeholders to obtain agreement and signoff of proposals.

Qualifications

• OR
  
  Other
  • College Diploma/Degree and Minimal Training (brief orientation or introductory training); less than 1 years' related experience 
  • One or two year post-secondary education certificate (College, Training Institute, Trade school) and 1-3 years' related experience with initial and On-going training
  • Fluency in English is required as this role requires regular communication in English with clients and staff located in other provinces, the United States, and Europe.
  • Knowledge of agile management methodologist and experience in an agile environment preferred
  • Familiarity with version control and issue tracking systems preferred
  • Experience with medical imaging is an asset
  • PMP certification (in progress or achieved) an asset

Other skills, requirements or levels of authority

• • Financial Resource Management: Some financial responsibility (handling of small cash floats, minimal spending limits, can provide input during department budget creation)
  • Degree of Independence: Helps set personal pace and content (incumbent can set own pace, supervisor determines order of actions)
  • Contacts: Large and varied contacts, (deal with many different people internal/external (vendors/customers/unit queries or escalation)
  • Communication Complexity: Regular communication, difficult information, some interpretation and/or advice required, sensitivity required e.g. issue escalations, advising other on how to issues or performance discussion.

Working conditions

• • Remote-based 
  • Hybrid if desired (London, Ontario Office & Home Office)