Administrative Assistant V
Job ID: 43966
Faculty/Unit: Faculty of Education
Department: Education - Office of the Dean
Employee Group: UWO Staff Association
Appointment Type: Term
Appointment Status: Temporary Full-Time
Salary Ranges
Classification & Regular Hours
Hours per Week: 35
Level: O
Please note, this is a 15-month temporary full-time contract opportunity covering a leave of absence.
Secondments are Welcome
Click here for more details on secondment opportunities.
About Western
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
About Us
The Faculty of Education's mission is to prepare knowledgeable, critical, creative and courageous educators; through our teaching, research and service, we create equitable and just opportunities and outcomes for all individuals and communities.
Responsibilities
The Administrative Assistant will coordinate administrative activities to ensure that the Dean’s time and efforts are focused on priorities that require their direct oversight. The role will review and evaluate requests, inquiries and issues directed to the Dean, and will either respond, refer to another resource, or escalate to the Dean as appropriate. The Administrative Assistant will independently determine the importance of requested meetings, and manage the Dean’s calendar to ensure the Dean’s time and attention is directed toward priority academic and operational issues. The role will facilitate administrative responsibilities of the Dean’s day-to-day activities, including developing drafts of reports and correspondence. The role will organize and track all requests for the Dean’s time, and ensure they have all relevant information at-hand to support their activities.
Qualifications
Education:
- 3 year Community College Diploma in Executive Office Administration, Public Administration, Business Administration or related field
Experience:
- 5 years of administrative experience supporting a senior leader in a complex office environment
Knowledge, Skills & Abilities:
- Knowledge of general office procedures and of best practices in records maintenance
- Competency to maintain confidentiality and treat sensitive information with discretion
- Knowledge of event management techniques and tools and with project coordination methodologies
- Ability to collaborate and develop effective relationships with a wide variety of individuals
- Communication skills to write clearly, and adapt communication style and content for intended audiences in a professional manner
- Intermediate computer skills in Microsoft Office Suite
- Ability to apply critical thinking to evaluate information and make appropriate decisions or recommendations
- Client service skills with an ability to apply tact and diplomacy when dealing with sensitive issues and a range of personalities, motives and interests
- Ability to follow formal business practices with high attention to detail
- A well-defined sense of diplomacy, including solid negotiation and conflict resolution skills
- Ability to plan, prioritize and manage, multiple concurrent assignments, events and tasks efficiently
- Ability to work independently and exercise a high degree of initiative, innovation and good judgment in decision-making
- Ability to interact professionally with students, staff, faculty, and other members of the University community
Union Statement
Western welcomes applications from all qualified individuals; however, it is the university's policy to give first consideration to all qualified UWOSA applicants.
Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.
Please Note:
This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.