Administrative Assistant (Recruitment Logistics Coordinator)
About Western
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
About Us
Ivey's Career Management team's value-added approach focuses on helping corporations navigate the university environment and build their brand on campus and within the Ivey community. Career Management facilitates access to students and the alumni network to help our corporate partners fill vacancies, ideally with Ivey talent. Our team also prepares students for these opportunities in the marketplace, and we are integrated into the academic programs. We work directly with several stakeholders: (MBA/MSc/HBA) applicants, students, alumni, talent professionals within organizations, other external facing teams at Ivey and faculty.
Responsibilities
The Administrative Assistant (Recruitment Logistics Coordinator (RLC)), will work in collaboration with the Corporate Recruiting Team to coordinate all on-campus recruiting logistics for corporate recruiters. This entails organizing the receipt of information, posting jobs to a database for viewing by current students and alumni, advertising events, short-listing candidates, building interview schedules, handling student conflicts and following prescribed quality assurance measures to ensure accuracy.
Qualifications
Education:
- 2 year diploma from recognized community college, preferably in Business Management/Administration or a related discipline
Experience:
- 4 years’ related experience in a customer service-oriented role or external client facing role
- Experience in project/event management is preferred
Knowledge, Skills & Abilities:
- Exceptional customer service skills, with the ability to respond to internal and external clients in a diplomatic and professional manner
- Ability to process information with high levels of accuracy and strong attention to detail
- Sensitivity in dealing with confidential issues and materials
- Excellent verbal and written communication skills and confidence in dealing with a diverse corporate contact group, including managers and alumni from all levels of an organization,
- Demonstrated ability to manage multiple tasks and set appropriate priorities in a fast-paced setting
- Self-motivated multi-tasker with strong time management and organizational skills
- Team player who enjoys learning, contributing to team goals and contributing where needed
- Intermediate computer skills in Microsoft Office
- Thrives in a corporate and feedback-rich environment
- Proactive planning and problem-solving skills
- Proven ability to establish rapport and build strong relationships with management, colleagues and clients.
- Strong database management abilities, database reporting and intermediate computer skills in Salesforce, Microsoft Excel, Word, Outlook and PowerPoint
- Demonstrated project and event management experience
- Knowledge of the administrative policies and procedures of the University & the Ivey Business School, an asset
- Intermediate proficiency required in Microsoft Office and a familiarity with software applications used by Western and Ivey Business School (e.g. 12Twenty, Canvas)
Union Statement
Western welcomes applications from all qualified individuals; however, it is the university's policy to give first consideration to all qualified UWOSA applicants.
Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.
Please Note:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
Learn more and Apply