Senior Accounting Coordinator

Position: Senior Accounting Coordinator
Location: London, Ontario
Position Type: Full-time, 3-year Ivey Business School Foundation renewable contract.
Hiring Range: $52,100-$61,300. 
Application Deadline: Thursday April 25, 2024 at 11:59PM.
 

About Ivey Business School:

Ivey Business School acknowledges and respects the traditional lands of the Anishinaabek, Haudenosaunee, Lunaapéewak, and Attawandaron peoples, where Western University and Ivey Business School are located. This land continues to be home to diverse Indigenous peoples, whom we recognize as contemporary stewards of the land and vital contributors of the community.

Ivey Business School (www.ivey.ca) at Western University (www.uwo.ca) is Canada’s leading provider of real-world, case-based business education. Drawing on extensive research and business experience, Ivey’s faculty provides the best classroom experience, equipping students with the knowledge, skills, and capabilities they need to confidently take on today’s leadership challenges and opportunities through Case-Method Learning. Ivey offers undergraduate and graduate degree programs, as well as Executive Education at campuses in London, Toronto, and Hong Kong.
 

Position Overview:

The Senior Accounting Coordinator is responsible for processing vendor invoices & expense claims, supporting Accounts Payable, Accounts Receivable and other general accounting functions for the Ivey Business School Foundation (IBSF). This role performs all payroll administrator related tasks for the Ivey Foundation.  This role ensures all expense claims, vendor payments, general journals, bank reconciliations and month/year-end working papers are completed in a timely and accurate manner and provides general administrative support to Director, Finance and Chief Financial Officer.              

Responsibilities:

Financial Operations 

• Timely and accurate processing of vendor invoices and payments for IBSF

• Adherence to internal processes and corporate policies related to purchases, payables and payments to ensure all expenditures are valid business expenses
• Completion of payment cycle – issuing vendor cheques for IBSF
• Preparation of general journal entries, balance sheet account reconciliations & month/year-end working papers for IBSF
• Processing and reporting of IBSF corporate VISA purchase card transactions
• Determining the validity of expenditure as well as accuracy of coding of expenditure 
• Ensuring appropriate back-up and authorization obtained for expenditure

IBSF Payroll Administrator Tasks

• Timely and accurate monthly payroll processing for the Ivey Foundation employees
• Prepare all necessary payroll monthly journals: EHM, HSA, WSIB, OT allocations and ADP billing
• Perform all necessary year-end payroll related tasks (RRSP reconciliation & adjustment, T4 validation, EHT/WSIB reconciliation)
• T5/T2202/NR4 form generation and filling
• Assist with year-end payroll related audit inquiries

IBSF Cash Management (Wire, EFT, Transfers, HST) & Weekly Bank Reports 

• Preparation of general journal entries, bank deposit, bank reconciliation, prepaid reconciliation, month/year end working papers, record retention, HST preparation & filling 
• Preparation and submission of all outgoing wire payments
• Preparation of bi-weekly EFT payments 
• Preparation of bi-weekly cheques 
• ScotiaConnect account balance monitoring, transfers & and bill payments 

IBSF Expense Claim Review and Submission 

• Timely and accurate processing of IBSF expense claims, verifying accuracy and approvals.

General Admin Support & Other Tasks

• Act as backup for Senior Accounts Receivable Coordinator, Senior Accounts Payable Coordinator and Senior Financial Analyst as needed.
• Organizing filing system for easy access to information.
• Provide general administrative support to Director, Finance and Chief Financial Officer and assist with other miscellaneous projects as required.

Qualifications: 

Education & Experience

• Post-secondary diploma in Accounting required; University degree in Accounting preferred.
• Minimum 2 years of experience in computerized accounting function.
• Completed or willingness to enroll and complete the Payroll Compliance Practitioner (PCP) program

Skills & Abilities

• Advanced computer skills – MS Office, Excel and accounting software.
• Excellent organizational and interpersonal skills.
• Strong problem-solving skills.
• Proven ability to work under pressure, meet deadlines, and follow directions.
• Ability to communicate effectively, both verbally and in writing.
• Demonstrated track record working in a team.
• Excellent customer service skills.
• Strong attention to detail and accuracy.
• Professionalism and diplomacy; sensitivity in working with confidential information.

What We Offer:

• Flexible or hybrid work plans for many roles
• A collaborative and engaging work culture
• Opportunity to join a community of people-focused professionals
• Market competitive compensation with annual increases available 
• Generous benefits package with employer-paid premiums, including a comprehensive Health and Dental Plan, Health Care Spending Account, as well as short- and long-term disability programs
• Enhanced mental health benefits coverage and resources
• A generous group retirement savings plan with 7.5% employer contributions 
• Life and AD&D insurance for you and your family
• Out-of-country travel insurance
• Vacation starting at 15 days per year plus 2 paid Ivey Personal Days
• Paid time off during the School’s December holiday closure
• Numerous campus-wide arts, culture, and sport events
• Supports for professional development and career progression opportunities
• Employee Assistance Program with family coverage

Equity, Diversity, and Inclusion at Ivey

Ivey Business School is committed to Equity, Diversity, and Inclusion. Please explore Ivey’s EDI homepage for more information on Ivey's commitment to EDI, to read about Ivey’s progress in the EDI Update, and to meet Ivey’s EDI Advisory Council members.

Ivey Business School invites applications from all qualified individuals. Ivey is committed to employment equity and diversity in the workplace, and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodation
Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any accommodations in order to participate fully in our recruitment experience. Please contact us at hr@ivey.ca to notify us of any needs related to completing the job application, and/or throughout the recruitment process.

Application:

If you're excited about joining Canada's leading business school and meet the qualifications, please submit your resume and cover letter via the Ivey Careers page by the application deadline.

Ivey Business School Foundation:

Ivey Business School Foundation employees receive benefits exclusive to The Foundation, separate from Western University.


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