Procurement Specialist (HYBRID)

About the Workplace Safety and Insurance Board (WSIB)

We’re here to help. When an injury or illness happens on the job, we move quickly to provide wage-loss benefits, medical coverage and support to help people get back to work. Funded by businesses, we also provide no-fault collective liability insurance and access to industry-specific health and safety information. We are one of the largest insurance organizations in North America covering over five million people in more than 300,000 workplaces across Ontario. For more information, visit wsib.ca.

At the WSIB, you’ll have the opportunity to:

• explore many career paths and follow your passion
• continuously learn and grow professionally
• be recognized for the great work you do
• participate in programs that support your health and wellbeing

You’ll also receive a competitive salary and may be eligible to participate in our health and dental plan.

We are establishing our new head office in London and looking to grow our team in this region! Candidates located in this region will be given preference.

Our people have different ways of working and lifestyles. We’re committed to a mix of working in the office, in the field and from home. You have some flexibility in terms of where and how work gets done to help you balance your personal life and career goals.

This is a temporary opportunity for up to 24 months.

Salary From:  $77,627.00 

Job Summary:

The primary responsibility of the Procurement Specialist (the PS) is to lead and manage the full procurement life cycle process for small to large sized projects with low to medium risk for the assigned categories. Projects may have a minor innovation component, may be of strategic nature and privy to or impact some confidential/labour relations information.

This involves effective management of all project activities and stakeholder relationships at various levels to ensure successful outcomes including but not limited to Compliance, Risk, IT Security, Privacy, Legal, and Lines of Business. The PS will ensure key deliverables and milestones are met and will maintain accountability for the end-to-end procurement process including contract negotiations. The PS will consult with business areas within assigned categories to recommend and implement strategic sourcing opportunities, and ensure compliance with applicable guides, policies, directives, and legislation.to ensuring that the procurement process is fair, open, transparent, and defensible.

The PS may work with, or support Category Specialists on enterprise or complex projects and programs as required, and could provide dedicated support to these projects under the direction of the Category Specialist.

The PS may assist with training or mentoring other junior staff as required.

Major Responsibilities:

1. Lead and manage the full procurement life cycle process for projects that typically range from small to large in cost, size, effort, complexity and risk; may be strategic, and could have a minor innovation component, by:

• Supporting the Procurement planning process through the provision of research and market scans.
• Leading the end-to-end RFx process, from requirements gathering to ensuring that the decision around the final contract is defensible, under the provincial government procurement directive, and relevant trade agreements to the contract implementation. Building evaluation and consensus documents supporting the procurement process. May contact suppliers to obtain or clarify information and/or reports pertaining to contractual supplier reporting.
• Collaborating with internal and external stakeholders to ensure transparency and accountability in our procurement process.
• Remaining current and ensuring adherence to all applicable WSIB policies, and applicable directives and legislation and relevant trade agreements
• Developing project plans, including time lines based on scope of project; monitoring and adjusting timelines and schedules to accommodate changes, and balance the demands of the project
• Educating and communicating to LOB clients on policies, directives, methods and processes applicable to the RFx process
• Conducting kick-off meetings and evaluator training
• Collaborating with other applicable areas such as Privacy, IT Security, AODA, Corporate Security, Legal, and others supporting assessment groups in order to prepare RFx documents
• Assisting LOB and other team members with development of evaluation criteria and metrics
• Collaborating with team members in Strategic Procurement Analytics to determine the appropriate pricing models, or utilize/configure existing templates
• Building evaluation and consensus documents
• Preparing competitive go-to-market documents for goods, services, and consulting; forwarding directly to vendors or to the general marketplace using available public tendering platforms, and standard templates.
• Facilitating the evaluation, clarification, and consensus process
• Preparing award recommendations; complete legal intake forms or other applicable legal engagement processes; assist with drafting of contract scope; facilitate negotiations; awarding contracts based upon evaluation results; facilitate the contract signing process; and notifying unsuccessful vendor(s) or service provider(s)
• Facilitating de-briefing sessions with unsuccessful Proponents on request
• Maintaining confidentiality in accordance with WSIB policies and processes; working in a confidential capacity on Procurement activities where labour relations and outsourcing may be in scope
• Keeping all relevant electronic procurement systems up to date including tracking systems, contract management databases, and others as required.
• Supporting RFx activities under the direction of the CS as assigned.

2. Execution of procurement project planning responsibilities as part of the sourcing process by:

• Developing project/action plans, including time frames and deadlines based on scope of project; developing work plans to allocate work to project team members; setting, monitoring and adjusting objectives, time frames and schedules to accommodate changes and balance the demands of the project
• Supporting the Procurement planning process through the provision of research and market scans.

3. Contribute to and drive continuous improvement within the Strategic Procurement branch by:

• Contributing to, and driving continuous improvement within the Strategic Procurement branch
• Investigating potential improvement opportunities for process efficiencies and/or tips and simplifying usage of systems
• Comparing and assessing such with existing methods and/or approaches for purposes of making recommendations for improvements

Job Requirements:

1) Education requirements:

Minimum Level Required

• College or university completion at the undergraduate level.
• Demonstrated experience with various Microsoft office products, PeopleSoft and other BI & reporting tools, is a bonus

Preferred Level

• University completion at the undergraduate level with a specialty in procurement or business administration, finance or process improvement/engineering.
• 3 years’ experience with various Microsoft office products, PeopleSoft, Service Now and other BI & reporting tools
• Experience with public tendering websites such as MERX, Biddingo, Bids & Tenders, Bravo, Jaggaer or others is desirable.
• CSCMP (Certified Supply Chain Management Professional Designation) International Accreditation
• Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO).

2) Experience:

Minimum Level Required

• Minimum of 2 years of prior experience in a procurement function or position including strategic sourcing and/or supplier relationship management.
• Experience with the end-to-end Procurement process including the full RFx lifecycle with an emphasis on RFPs, RFx document administration, and advanced procurement concepts.

Preferred Level

• 5 years prior experience in a procurement function or position including strategic sourcing and/or supplier relationship management.
• Experience with the end-to-end Procurement process in the public sector including the full RFx lifecycle with an emphasis on RFPs, RFx document administration, and advanced procurement concepts.

Our commitment to equity, diversity and inclusion

We respect and value the diversity of our people. We strive to create an environment where employees can be themselves and where our differences are celebrated.

The WSIB is committed to being accessible and inclusive, and following barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please let us know when we contact you and we will work with you to meet your needs.

Disclosing conflicts of interest

As public servants, employees at the WSIB have a responsibility to act in an ethical way at all times to create a respectful workplace and maintain public trust. Job applicants are required to disclose any circumstance that could result in a real, potential or perceived conflict of interest. A conflict of interest is any situation where your private interests may impair or be perceived to impair the decisions you make in your official capacity. This may include: political activity, directorship, other outside employment and certain personal relationships (e.g. with current WSIB employees, customers and/or stakeholders). If you have any questions about conflict of interest obligations and/or how to make a disclosure, please contact the Talent Acquisition Centre at talentacquisitioncentre@wsib.on.ca.

Privacy information

We collect personal information from your resume, application, cover letter and references under the authority of the Workplace Safety and Insurance Act, 1997. The Talent Acquisition Centre and WSIB hiring parties will used this information to assess/validate your qualifications, determine if you meet the requirements of vacant positions and/or gather information relevant for recruitment purposes. If you have questions or concerns regarding the collection and use of your personal information, please contact the WSIB’s Privacy Office at privacy_office@wsib.on.ca. The Privacy Office cannot provide information about the status of your application.

As a precondition of employment, the WSIB requires that prospective candidates undergo a criminal records name check any time before or after they are hired.

To apply for this position, please submit your application by the closing date.