Administrative Generalist - Logistics

Department/Unit Name: Logistics

Provide administrative support and assistance to the department and/or Director to facilitate efficient operation according to project, corporate, industry and regulatory guidelines and standards. Responsible for the day-to-day management of paper and electronic documents including review, tracking, scanning, filing, and document/file maintenance and retrieval. May need to provide assistance to the department and/or Director for appointment/meeting/travel scheduling, preparation of documents, presentations, correspondence, meeting minutes and/or agendas. May be required to support the Office Coordinators in the monitoring or processing of divisional supplies, equipment, staff absences and/or budget expenses. May be required to provide reception services (phone, e-mail and visitors), general clerical services.

Project Support

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  • Assist functional group to maintain paper and electronic document management, ensuring all documents are reviewed, entered, tracked and filed in accordance with project, corporate, industry and regulatory guidelines and standards.
  • Provide information and/or documents to project teams when requested on a timely basis, facilitating the completion, authorization and/or distribution of project related documents, supplies and/or contracts
  • Provide input regarding and contribute to the improvement of ongoing document management processes and systems to facilitate the efficient operation of the department.

Corporate Administrative/Clerical Support

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  • Provide support and/or activity coordination for divisional support services; address, redirect and/or provide follow up for inquiries (phone, e-mail, correspondence); coordinate visits/meetings; travel, records, document, data and file maintenance.
  • Updating and maintaining document tracking databases, preparing reports, and responding to document inquiries.

Qualifications

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  • Applicants should have a minimum of a high school diploma with one to three years of related experience or a one-year college advance diploma/degree in a relevant field of study with on the go training and experience.
  • The successful candidate must exhibit the following skills: Attention to detail and proficiency in Microsoft suite of products.
  • Must be able to work in the London office on a hybrid bases.
  • *Accommodations for job applicants with disabilities are available upon request