Manager Accounts Payable Processing (Hybrid)

About the job

• explore many career paths and follow your passion
• continuously learn and grow professionally
• be recognized for the great work you do
• participate in programs that support your health and wellbeing
   

• Maintaining accurate and complete records for all vendor and employee expense transactions, including periodic rationalization of master data as required.
• Compiling, analyzing, and reporting financial/operational information for management, and business areas for both internal and external reporting requirements.
• Managing monthly close of applicable Accounts Payable records and posting of month end information. This includes review and approval of period end reconciliations, journal entries and other applicable activities/transactions.
• On-going monitoring over internal control and compliance requirements to ensure execution as described within controls documentation.
• Understanding and applying rules for adherence to various Canadian input/output taxes to ensure accurate application, treatment/ withholding, recording and internal reporting.
• Identifying opportunities for improvement, leading the development and implementation of restructuring, design of workflows, methods and processes to increase accuracy, efficiency and transparency of the department.
• Participate in a wide variety of ad-hoc reporting, special projects and analysis, as necessary.
   

• Building and maintaining strong relationships across all business areas, including partnership on processes and projects that have cross-functional involvement.
• Implementing and enhancing communication, training and awareness of vendor payables and employee expense requirements across the organization through different mediums.
• Resolving complex and sensitive issues and escalations related to Accounts Payable including those to senior management, and other stakeholder groups.
• Collaborating with internal and external partners/stakeholders and staff to resolve Accounts Payable issues and mitigate future reoccurrences.
   

• Assisting reporting manager with managing financial and physical resources in a fiscally responsible manner, including developing and forecasting annual operating and capital budgets; monitoring and reporting on variances based on projections; and evaluating overall department expenditures.
• Participate with reporting manager in developing short and long term business plans and setting of goals and objectives for the department which support and align with the divisional and organizational strategic direction.
• Represent the reporting manager on various committees and working groups within the WSIB and externally as required.
• Ensuring requests for year-end external audits working papers and interim work are fulfilled on a timely basis.
• Overseeing timely audit of employee expense audits, dealing with complex or sensitive queries and escalations.
• Ensuring requests and requirements for the Internal Controls Program, Compliance Program and Internal Audit are coordinated and completed on a timely basis.
• Recommending process improvements in order to gain efficiencies, reduce errors and ensure records are complete and recorded in the correct period.
• Staying informed of changes in applicable directives, assessing impact, informing senior management and implementing timely updates as required.
• Monitoring adherence to applicable policies/directives and procedures, and working with reporting manager to take appropriate corrective measures.
• Updating and maintaining the Business Critical Plan for the department, including support to reporting manager for completion of requests from the emergency management business area.
   

• Developing and maintaining employee teams within legislative and policy requirements.
• Conducting the hiring process to ensure the department is adequately and competently staffed.
• Providing appropriate performance objectives and development opportunities that also support employee motivation and engagement.
• Providing guidance and ongoing coaching and constructive feedback.
• Providing technical expertise and direction when required.
• Managing and approving work arrangements and leave schedules while ensuring fulfilment of operational business needs.
• Supporting and promoting a safe and healthy work environment.
• Education requirements:
• Post-secondary education (minimum level)
• Post-secondary education in Business, Accounting, Finance, or related field. (preferred level)
• Knowledge about accounting and management principles.
• Knowledge about Accounts Payable and Procurement procedures (for vendors and employee expenses).
• Knowledge of Canadian tax as applicable to vendor invoices and employee benefits.
• Experience:
• 5 years of experience in Procure to Pay (preferable in Accounts Payable) with 3 years of experience in a management role. (minimum level)
• 7 years of experience in a management role within Accounts Payable including experience in a supervisory role in a unionized environment. (preferred level)
• Experience in working within one or multiple ERP/SAS environments
• Experience in implementation of ERP/SAS for Procure to Pay processes.
• Lead roles held in re-design/transformation projects for Procure to Pay processes.