Summer Student - Clerical Assistant (Multiple Positions Available)

Posting Period

Open:         March 28, 2025

Deadline:    April 27, 2025

Non-Union

Department Description

Job Title: Summer Student - Clerical Assistant

Location: Citywide

Duration: Until October 31, 2025

Responsibilities

Summer student positions provide eligible students the opportunity to gain meaningful temporary employment and experience working for London Health Sciences Centre. The selection of students to be considered is based on established qualifications and availability. The number of students to be hired for the year is yet to be determined.

Summer student positions which may become available are focused in our service areas. All positions are Temporary; therefore, you are not guaranteed any minimum number of hours per week but can work up to full time hours. You may be provided a schedule, but there are many on-call shifts at the last minute in addition to any scheduled shifts. As we are a 24/7 facility, shift times cover weekends, statutory holidays, evenings, and overnights. Positions may be located at University Hospital and Victoria Hospital. Flexibility to work at any or all sites is required as departmental needs may vary.

Summer Student - Clerical Assistant

The Summer Student - Clerical Assistant assists in the establishment and maintenance of health records in accordance with policies and procedures. The clerk is responsible for the daily management of the patient record including filing, photocopying, and scanning of patient records, chart location, chart pulls, chart assembly and chart distribution. The Clerk also provides clerical support for Release of Information (ROI) and quality assurance (QA).

Qualifications

• Excellent oral and written communication skills
• High standards of sanitation and safety
• Mature, professional, and responsible attitude
• Proven flexibility, adaptability, and ability to manage change in a dynamic environment
• Previous clerical experience in the health records environment preferred
• Demonstrated ability to work well and independently with minimum supervision in a team environment
• Demonstrated knowledge of and commitment to the principles of patient and family centered care
• Demonstrated knowledge of and commitment to patient and staff safety at LHSC
• Demonstrated practice and commitment to LHSC's Vision, Purpose, and Values
• Demonstrated ability to attend work on a regular basis

Requirements

• Must have successfully completed a grade 12 education or equivalent
• Must be attending full-time education in September 2025
• Must be at least 18 years of age
• Must be available to work 24/7

Additional Information

All applicants will be required to submit the following documents upon request:

• Copy of your Ontario Secondary School Diploma (OSSD) or equivalent 
• Proof of enrollment in post-secondary education for September 2025
• Two work-related references which must be supervisors or managers * 

*If you are unable to provide two work references, we will also accept teacher, professor, or volunteer supervisor references. 

Teaching, Learning and Research

London Health Sciences Centre is proudly one of Canada's largest acute-care teaching and research hospitals. LHSC has an unwavering commitment to lifelong learning, with education agreements in collaboration with over 55 schools, hospitals, and community agencies from across Ontario, Canada and internationally; among our many education partners, our three regional partners are Western University, Fanshawe College, and Thames Valley District School Board. LHSC provides students with a place where they can learn and discover knowledge and skills to take them forward in their careers as health care professionals. Approximately 2,900 Nursing, Allied Health and other students ranging from secondary school to university graduate level programs receive training at LHSC every year. As an employee of LHSC, you will be expected to engage in role-related teaching, professional development, and research activities in addition to standard position duties and responsibilities.

If interested in this role, please apply with a resume that outlines all current and previous experience relevant to the position.

We are committed to providing a safe, healthy, and inclusive work environment that inspires respect. LHSC is committed to employment equity and diversity in the workplace and welcomes applications from equity-denied groups including Indigenous people, racialized people, women, persons with disabilities, and 2SLGBTQIA+ persons. LHSC is also committed to ensuring an accessible and inclusive recruitment process.

Upon individual request, we will endeavor to remove any barrier to the hiring process to reasonably accommodate candidates, including those with disabilities, while maintaining a fair, consistent, and equitable recruitment approach.

Should any applicant require accommodation through the application, interview, or selection processes, please contact Recruitment Services at 519-685-8500, extension #34321 or recruitment@lhsc.on.ca .

Immunization Requirements

Before beginning employment at LHSC, all new hires must provide documentation related to LHSC's Health Review requirements. For more information and a detailed list of requirements, please visit Health Review Requirements LHSC .

Work Permit

Please be advised, if you are seeking employment on a temporary work or study permit, we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. As per the Government of Canada, LHSC is considered a hospital/healthcare organization, even if an employee is functioning in a non-patient facing role. Individuals on a work or study permit seeking employment in this sector may be required to complete additional steps in the process, including but not limited to a medical exam, which may also apply to employees looking to renew their work permits. It is the employee's accountability to ensure they are adhering to their specific work permit restrictions, and we encourage all candidates and LHSC employees to be proactive and review restrictions as soon as possible as it could be a lengthy process.