| Location: | London, ON |
| Date Posted: | Sep 07, 2024 |
Job Description
Senior Payroll Analyst (Hybrid)
About The Workplace Safety And Insurance Board (WSIB)
We’re here to help. When an injury or illness happens on the job, we move quickly to provide wage-loss benefits, medical coverage and support to help people get back to work. Funded by businesses, we also provide no-fault collective liability insurance and access to industry-specific health and safety information. We are one of the largest insurance organizations in North America covering over five million people in more than 300,000 workplaces across Ontario. For more information, visit wsib.ca .
At The WSIB, You’ll Have The Opportunity To
This is a hybrid temporary opportunity for up to 18 months based out of our Toronto or London office. Successfull canddiate would be required to travel to Toronto office location minimum once a month or as advised by the business.
Salary From: $71,720.18
Job Summary
Control and analyze payroll daily, weekly and monthly input/output to and from the Payroll system with the other system feeds (HR, IFS, PeopleSoft, Pension).
Ensure the integrity, accuracy and consistency of the HR and Payroll data flow by generating variance/change reports to conduct quality control reviews, compare to the appropriate data sources
Data management to ensure sufficient storage capacity and files to be archived and cleaned up.
Administer and control WSIB Prepaid Benefits Plan for each member to ensure employee's savings are invested at the appropriate market rate.
Prepare various system workarounds, variance analysis and manual processes in compliance with the internal control.
Run standard payroll biweekly and monthly reports, support mail merge and the payroll register SharePoint distribution.
Major Duties & Responsibilities
Responsible for the Prepaid Leave Plan end-to-end activities, which include:
Job Requirements:
We respect and value the diversity of our people. We strive to create an environment where employees can be themselves and where our differences are celebrated.
The WSIB is committed to being accessible and inclusive, and following barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please let us know when we contact you and we will work with you to meet your needs.
Disclosing conflicts of interest
As public servants, employees at the WSIB have a responsibility to act in an ethical way at all times to create a respectful workplace and maintain public trust. Job applicants are required to disclose any circumstance that could result in a real, potential or perceived conflict of interest. A conflict of interest is any situation where your private interests may impair or be perceived to impair the decisions you make in your official capacity. This may include: political activity, directorship, other outside employment and certain personal relationships (e.g. with current WSIB employees, customers and/or stakeholders). If you have any questions about conflict of interest obligations and/or how to make a disclosure, please contact the Talent Acquisition Centre at talentacquisitioncentre@wsib.on.ca .
Privacy information
We collect personal information from your resume, application, cover letter and references under the authority of the Workplace Safety and Insurance Act, 1997. The Talent Acquisition Centre and WSIB hiring parties will used this information to assess/validate your qualifications, determine if you meet the requirements of vacant positions and/or gather information relevant for recruitment purposes. If you have questions or concerns regarding the collection and use of your personal information, please contact the WSIB’s Privacy Office at privacy_office@wsib.on.ca . The Privacy Office cannot provide information about the status of your application.
As a precondition of employment, the WSIB requires that prospective candidates undergo a criminal records name check any time before or after they are hired.
Learn more and Apply
About the job
Our people have different ways of working and lifestyles. We’re committed to a mix of working in the office, in the field and from home. You have some flexibility in terms of where and how work gets done to help you balance your personal life and career goals.About The Workplace Safety And Insurance Board (WSIB)
We’re here to help. When an injury or illness happens on the job, we move quickly to provide wage-loss benefits, medical coverage and support to help people get back to work. Funded by businesses, we also provide no-fault collective liability insurance and access to industry-specific health and safety information. We are one of the largest insurance organizations in North America covering over five million people in more than 300,000 workplaces across Ontario. For more information, visit wsib.ca .
At The WSIB, You’ll Have The Opportunity To
- explore many career paths and follow your passion
- continuously learn and grow professionally
- be recognized for the great work you do
- participate in programs that support your health and wellbeing
This is a hybrid temporary opportunity for up to 18 months based out of our Toronto or London office. Successfull canddiate would be required to travel to Toronto office location minimum once a month or as advised by the business.
Salary From: $71,720.18
Job Summary
Control and analyze payroll daily, weekly and monthly input/output to and from the Payroll system with the other system feeds (HR, IFS, PeopleSoft, Pension).
Ensure the integrity, accuracy and consistency of the HR and Payroll data flow by generating variance/change reports to conduct quality control reviews, compare to the appropriate data sources
Data management to ensure sufficient storage capacity and files to be archived and cleaned up.
Administer and control WSIB Prepaid Benefits Plan for each member to ensure employee's savings are invested at the appropriate market rate.
Prepare various system workarounds, variance analysis and manual processes in compliance with the internal control.
Run standard payroll biweekly and monthly reports, support mail merge and the payroll register SharePoint distribution.
Major Duties & Responsibilities
- Payroll Processing Management:
- Conduct comprehensive review, analysis, balancing, reconciling comparing data sources against daily and biweekly control and system reports to ensure integrity/quality of the data are fed to the Payroll system
- Create detailed file for all adjustments to ensure transactions are accurately updated in the Payroll system and as the audit trail
- Where necessary adjust transactions within the Payroll and HR record when the interface files are processed
- Manage the WFN 1st Translator Program Run as follows:
- Review error messages in the import log to identify files that require manual workaround
- Update changes manually in WFN and prepare and import the template
- Manage the WFN 2nd Translator Program Run as follows:
- Manually process the translator program upon completion of importing the standard templates and the manual workarounds to review the exception error report, change report and import error log to ensure all rejects and errors are cleared
- Run macro report for file comparison and control
- Investigate, analyze and correct any differences between the electronic file information, payroll control reports, and summary and escalate if necessary
- Manage and administer end to end payroll activities including, WFN importing, employee set-up, manual workaround processes, LTD benefit update, submission of payroll preview, pay data consolidation reports review ; daily/biweekly import file reconciliation, etc.
- Generate/Run biweekly consolidation/audit/control reports in accordance to internal control guidelines
- Review, balance and loaded batch files
- Maintain, reformat and interface all the data files to the Payroll system according to the internal control/legislative guidelines, e.g. the employee/pensioner taxable benefits to the payroll system monthly and annually, biweekly fitness bonus, Home Travel, Prepaid Leave interest etc.
- Submit preview run as required
- Database Administration and Business Analytics:
- Administer and monitor the bi-weekly/annual feeds to be Secured File Transfer Protocol (SFTP) to and from WSIB and the pension vendor, and execute manual work around if required
- Run/SFTP bi-weekly/monthly/annual custom reports as per schedule and SFTP to the designated site
- Run and distribute payroll reports to the Payroll SharePoint BA folders, and also responsible to update/manage the BA folders
- Administer and manage mail merge process to merge WFN file with PSHR employee file for new hires in order to send info/instructions for self-portal registration
- Run control/audit reports utilizing WFN reporting tool, and PeopleSoft queries for the biweekly/monthly payroll transmission audit review
- Manage and administer the EPP cash lump sum payroll end to end activities including reconciliation, payroll transmission, WFN importing, employee set-up etc.
- Provide system maintenance to optimize computer storage capacity by updating automatic feeds, compressing database, archiving historical data/reports and ensuring proper backup
- WSIB Prepaid Benefits Plan:
Responsible for the Prepaid Leave Plan end-to-end activities, which include:
- Maintaining the investment portfolio of the plan to ensure employee's savings are calculated according to the appropriate market rate
- Creating a computer file to track plan members' savings and calculating/accruing interest according to the set rate
- Setting up deductions for new members who are joining the plan; or updating payroll, computer and bank record for the withdrawal
- Preparing refunds of principal and interest payments to exit plan members due to leaves of absences, LTD, maternity leaves, other personal reasons or termination of employment
- Updating payroll; reviewing monthly interest accruals for each plan member to ensure accuracy of calculations
- Provide assistance and technical support to the Manager by:
- Participate and assist in system/project testing such as pension/benefit rate changes, legislative changes
- Work with Payroll Accountant/Coordinator to develop new business processes/procedures and/or make recommendations for enhancement
- Act as a subject matter expert and technical resource for employees, payroll staff and other business areas:
- Main point of contact for user function system support including
- Respond to enquires regarding access to WFN and electronic payroll reports in SharePoint
- Quality control review, at the daily and biweekly automated files to and from the source systems
- Train and assist staff and new employees on payroll and other related systems processes
- Responsible for the ongoing “SOP” update due to processing changes/enhancements
- Year-end Payroll Activities:
- Creating year-end adjustment files/records and maintaining audit records
- Providing financial transactions to the Payroll Accountant/Coordinator for the preparation of the year-end GL journal entries and year-end reporting
- Calculating and preparing annual prepaid leave interest payments to each plan member and providing annual principal/ interest statements to HR/plan members
- Run, review, verify, and archive various payroll files/control reports. Prepare PS-GL journal entries for payroll expenses/liabilities as required.
- Knowledge of using payroll sub-system, ADP WFN, P/S HR system, financial system, WSIB mainframe, and non-payroll applications for payroll control, analysis, legislative/payroll processing knowledge, and resolve issues as appropriate.
- Perform other related duties as assigned or required, such as backing up other team members (this also includes the Payroll Accountant/Coordinator) during peak periods, vacation and absences.
Job Requirements:
- Post secondary diploma up to three years with certification in Payroll Compliance Practitioner.
- Two years and six months experience in payroll, payroll systems and legislative requirements.
We respect and value the diversity of our people. We strive to create an environment where employees can be themselves and where our differences are celebrated.
The WSIB is committed to being accessible and inclusive, and following barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please let us know when we contact you and we will work with you to meet your needs.
Disclosing conflicts of interest
As public servants, employees at the WSIB have a responsibility to act in an ethical way at all times to create a respectful workplace and maintain public trust. Job applicants are required to disclose any circumstance that could result in a real, potential or perceived conflict of interest. A conflict of interest is any situation where your private interests may impair or be perceived to impair the decisions you make in your official capacity. This may include: political activity, directorship, other outside employment and certain personal relationships (e.g. with current WSIB employees, customers and/or stakeholders). If you have any questions about conflict of interest obligations and/or how to make a disclosure, please contact the Talent Acquisition Centre at talentacquisitioncentre@wsib.on.ca .
Privacy information
We collect personal information from your resume, application, cover letter and references under the authority of the Workplace Safety and Insurance Act, 1997. The Talent Acquisition Centre and WSIB hiring parties will used this information to assess/validate your qualifications, determine if you meet the requirements of vacant positions and/or gather information relevant for recruitment purposes. If you have questions or concerns regarding the collection and use of your personal information, please contact the WSIB’s Privacy Office at privacy_office@wsib.on.ca . The Privacy Office cannot provide information about the status of your application.
As a precondition of employment, the WSIB requires that prospective candidates undergo a criminal records name check any time before or after they are hired.
Learn more and Apply