Proposal Coordinator

Proposal Coordinator

About PSD

PSD is a full-service firm offering research, consulting services and software to the North American public sector market. Our client base includes hundreds of small, mid-sized, and large municipalities from across North America, provincial/state and federal government agencies, and private sector entities. We are an industry leader that specializes in enterprise asset management and financial budgeting for municipalities. Over our years of experience, we have developed cutting-edge software solutions for our client’s asset management and financial budgeting needs, leaving behind mature and manageable programs making positive impacts in local communities.

As we continue to grow our team, we are seeking a full-time Proposal Coordinator to join the Business Development team in our London, ON office.  

Responsibilities & Duties

• Develop and maintain proposal milestones and schedules by issuing and reviewing briefings, response plans, kickoff meetings and due dates and generating Gantt Charts.
• Utilize and further integrate project management processes and methodologies within the role, such as Project and Development Life Cycle, Change Management and Scope Management.
• Update RFP tracker and SalesForce with opportunities and significant dates and documents.
• Track tenders which are out of scope to create a list of potential products and services that could be developed by PSD.
• Monitor tender websites daily for new opportunities and forward relevant opportunities to their respective account manager.
• Develop comprehension and descriptions for Citywide products, asset management plans, and roadmaps so that prospective clients fully understand PSD products and service offerings.
• Communicate with other teams to gather necessary information, coordinating the RFP response to establish needs, due dates, signatures, development of new components and submission.
• Develop shared directories and processes for Request for Proposal information exchange and dispersion.
• Develop and manage past performance citations, resumes and proposal reuse materials’ libraries and software functionality database.
• Lead proposal team on RFP, RFQ, award submittals and roster application responses.
• Develop proposals and presentations to deliver materials meeting RFP requirements, quality standards and overall strategy.
• Develop and execute consistent company identity through document templates, letterhead and logo usage.
• Draft proposal portions such as introduction, overview, project approach and cover letter.
• Ensure timely communication of responses, providing buffer time to prevent delivery issues, communicate and report delivery in RFP tracker. 

Qualifications

• Post Secondary Degree in Business Management or related field.
• 2+ years professional experience in a similar role or at least one (1) year working at PSD.
• Excellent writing, attention to detail, and proof-reading ability to ensure proposals flow seamlessly.
• Previous experience working in sales, tech, and/or public sector industries.
• Previous experience with legal and contract drafting with a focus on the public sector industry (Federal, provincial, municipal etc.).
• Firm understanding of project management processes, such as Initiating, Planning, Executing, Monitoring & Controlling and Closing projects.  
• Extensive knowledge of the Canadian public sector, previous experience working in/with the public sector, and experience with policy analysis. 
• Ability to conduct research to leverage PSDs expertise when completing proposals.
• Continuously improving knowledge and understanding of PSD products/services to serve as a subject matter expert when completing proposals.
• Ability to work with various software including Word, Excel, Salesforce, CityWide modules, and Smartsheets, etc.
• Professional self-starter with a commitment to constantly upgrade skills through continuous learning.
• Deadline driven individual with strong verbal and written communication skills, attention to detail, creative, and able to collaborate with team members with professionalism and tact.
• Proficient with Google suite, MailChimp, GoToWebinar.
• Advance skills with MS Word, Excel and Smartsheet. 

Working Conditions

Office work which includes sitting at a computer terminal for extended periods of time.

Recruitment Process

All resumes will be reviewed for professional work experience and aligned skills. Only those who qualify will be contacted for an initial screening interview. We strive to provide a quick recruitment process, but to find the right candidate for the job, the process may take up to a month to complete. We will let the candidates know if we will not be moving them to the next step in the process.

Phone Interview

If you are invited to a screening interview you will discuss your experience with one of our HR team members. This interview is an opportunity to get to know a little more about the company, the type of work we do and impact we have.

In person Interview

Candidates invited to an in-person interview will meet with our General Manager of Business Development and a member of the HR team. This will allow the candidate to get to know the team as well as learn more about our processes, culture and the growth opportunities we have at PSD.

Why work with us?

Employee personal and career growth is important to us and we will encourage you to pursue the things you care about.  We have a mentoring program that you will work through a training and development document with your supervisor for your first three months to ensure you get fully acquainted with our processes.

Employee Perks

• Competitive Salaries
• Full Benefits Package
• Relocation Assistance Program
• Company Matched RRSP Contributions
• Flex Hours & Paid Time off
• Social and Charity events and initiatives 

London Ontario is centrally located within just 2 hours of Toronto, ON, Detroit, Michigan and Buffalo, New York. London hosts local and international food and music festivals with a vibrant downtown core and plenty of green space to enjoy the outdoors.

PSD is an equal opportunity employer. We are committed to providing accommodations for people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process. Should you require any accommodation, please indicate this when you apply, and we will work with you to meet your accessibility needs.