Job Expired
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This posting has expired and applications are no longer being received and this job does not show up on the main job list.
| Location: | London, ON |
| Date Posted: | Nov 18, 2023 |
Job Description
Event/Program Coordinator, Youth and Volunteer Experience
Closing Date: Position will remain open until filled
THE OPPORTUNITY
Let’s Talk Science is an award-winning, national charitable organization focused on education and outreach to support youth development. Let’s Talk Science believes equity, diversity and inclusion strengthen the community and enhance excellence, innovation and creativity. We are committed to employment equity, building a diverse workforce and accessibility for all employees and program participants. Through the creation and delivery of unique learning programs and services that engage children, youth and educators in science, technology, engineering and math (STEM), staff and volunteers support learning and skill development. Committed to inspiring and empowering youth in Canada to develop the skills they need to participate and thrive in an ever-changing world, Let’s Talk Science offers programs, resources and services that motivate all ages to fulfill their potential and prepare them for future careers and roles as citizens. For close to three decades Let’s Talk Science has excited and inspired children, youth, educators and volunteers in STEM, surpassing 13.8 million interactions.
We invite you to visit our website letstalkscience.ca to learn more about our organization including our historical and ongoing commitment to equity, diversity, inclusion and accessibility (EDIA) (https://letstalkscience.ca/aboutus/equity). We also ask that you consider completing a brief questionnaire to help us build and measure our efforts to attract members of Equity Deserving communities to employment with Let’s Talk Science at https://questionpro.ca/t/AB3unpnZB3uwj1.
Benefits and Perks of Working at Let’s Talk Science
? Competitive salary and flexible hours
? Remote work option that enables you to join us anywhere in Canada with support for set-up and
connectivity
? Starting with 3 weeks' annual vacation plus a 2-weeks paid closure over the December–January holiday period
? Training to support our commitment to EDIA
POSITION
The Events/Program Coordinator, Youth and Volunteer Experience will work with national Let’s Talk Science staff, local event coordinators and event partners to plan and direct the execution of Let’s Talk Science events such as symposiums and competitions. The incumbent will support partnerships with organizations who collaborate or support these events. This could include virtual and/or in-person events.
Responsibilities:
? Manage the lifecycle and successful delivery of Let’s Talk Science events
? Contribute to planning including timelines, milestones, and deliverables
? Keep deliverables and project timelines on track through tracking event planning progress, working with, and reporting back, to the national cross-organization project team
? Coordinate collection of information from events including schedules, registration information, needs and other documentation necessary to ensure success
? Allocate and track use of national resources, balancing the needs of all events, while ensuring completion of all events within resourcing constraints
? Provide full support to event leads, including ensuring execution of the event and communication with stakeholders
? Coach local and regional event organizers, ensuring adherence to timelines and standards while providing learning opportunities to them
? Coordinate physical materials, as needed (such as prizes and swag)
? Contribute to developing and maintaining national materials related to the events including youth and educator resources, guides, suggested activities, registration processes and planning materials
? Ensure educators, youth and volunteers have a high quality experience; this includes but is not limited to adequately promoting the event, ease of registration, prompt responses to inquiries directed to the National Office, a positive experience during delivery, and appropriate follow up
? Collaborate with other teams on demand generation, donor recognition and reporting
? Prepare event information for import into Let’s Talk Science/Parlons sciences central database, as appropriate
? Support the engagement of industry professional volunteers and donor volunteers within the events, including coordinating and facilitating event specific volunteer and site coordinator training as needed ? Identify and advise on national issues and opportunities, as appropriate
? Oversee program or event survey implementation and contribute to evaluation, debrief, and change recommendations
? Manage partnerships with other organizations in order to support development and delivery of events
? Represent Let’s Talk Science in various workshops, symposiums, competitions or other events as well as educator conferences as needed, and support and attend the National Training Conference and Regional Training Conferences when budget allows
? Other duties as requested/required that are within the scope of the position
Requirements/Qualifications
? Post-secondary education in a relevant field (event management, communication, science, technology, engineering, math (STEM), education, or event planning) or equivalent combination of education and experience
? Minimum of three years of related experience, including with event logistics; experience with supporting online events
? Significant experience developing and/or delivering learning experiences for pre-K-12 students
? Experience working with relevant technology products, platforms and services
? Bilingualism (English and French) an asset
? Experience leading a project or program
? Experience working with post-secondary students, volunteers, educators and youth
? Previous involvement with Let’s Talk Science an asset
? Willingness to travel to various locations in Canada
? Commitment to the principles of equity, inclusion and sustainability in education
Skills and Abilities
? Strong organizational and self-management skills, with a proven ability to work on multiple projects while maintaining accuracy and attention to detail
? Excellent working knowledge of the formal education sector
? Outstanding oral and written communication skills in both virtual and in-person environments, including in English and/or French
? Strong emotional intelligence and interpersonal skills
? Respect for diverse worldviews and community contexts, and experience working effectively with people of diverse cultures and backgrounds
? Ability to work independently and to collaborate with a team
? Ability to adapt to change, to recognize and take up opportunities, and to escalate or resolve problems quickly
? Ability to work outside of regular hours on occasion
Working Relationships
? Reports to the Program Support Manager, Let’s Talk Science Outreach
? Works with the Communications team to ensure proper web presence on the Let’s Talk Science
corporate website, and ongoing marketing of events, to ensure good attendance
? Works with the Digital Development team to showcase digital resources (for youth and educators) supporting the events
? Works with the Fund Development team to ensure proper donor recognition during events and
reporting
? Works closely with post-secondary Outreach site coordinators and local event coordinators
? Interacts regularly with educators participating in events
? Works directly with partners from the research community and industry to plan and execute additional Let’s Talk Science events, as needed
? Liaises with external vendors as needed
Let's Talk Science has paused the enforcement of our mandatory COVID-19 Vaccination Policy. We will continue to strongly recommend vaccination; we will monitor and follow the scientific research but will not require that any new staff be vaccinated for COVID-19 as a condition of their employment. Please note that the policy will continue to exist and may be enforced again in the future if warranted.
Interested candidates should submit their resume and cover letter (including salary expectations) quoting “Event/Program Coordinator, Youth and Volunteer Experience” as outlined below by 11:59 pm ET on November 1st, 2023 to:
Shawna Agathos
Manager, Human Resources, Let’s Talk Science
1510 Woodcock Street, Unit 8 London ON N6H 5S1
Or via email: hr@letstalkscience.ca (please submit all documents in one pdf file)
FAX: (519) 474-4085
Equity Statement
Let’s Talk Science is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge the shared lands we live and work on across Canada and that our national office is situated on the traditional territory of the Haudenosaunee, Wyandot and Anishinaabe.
Let’s Talk Science values the diverse and intersectional identities of its stakeholders and staff. Let’s Talk Science believes equity, diversity and inclusion strengthen the community and enhance excellence, innovation and creativity and is committed to accessibility for all employees. We are committed to employment equity and building a diverse workforce reflective of Canadian society that will enrich our work and learning environment. Let’s Talk Science seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates that have been historically disadvantaged and marginalized, including applications who identify as First Nations, Métis and/or Inuit/Inuk, Black, racialized, a person with a disability, women, and/or 2SLGBTQ+.
All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodation to those with a disability or medical necessity. If you require an accommodation in order to participate in the recruitment process, please notify us and we will work together on the accommodation request. We thank everyone for their expression of interest and are truly appreciative of the time individuals put into applying. However, with the limitations on time only those selected for an interview will be contacted.